Proven experience as an executive assistant or similar role, managing calendars and travel arrangements., Strong organizational skills with attention to detail and ability to multitask., Experience with CRMs, communication tools, and GSuite applications., Excellent communication skills and professionalism, with the ability to handle confidential information..
Key responsibilities:
Managing the CEO's calendar across multiple time zones.
Handling inbox triage, email drafting, and communication.
Planning travel and coordinating logistics for meetings and events.
Assisting with personal tasks such as gift shopping and weekend planning for the CEO's family.
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𝗣𝗲𝗼𝗽𝗹𝗲𝗣𝗮𝗿𝘁𝗻𝗲𝗿𝘀 - 𝗘𝘅𝗰𝗲𝗽𝘁𝗶𝗼𝗻𝗮𝗹 𝗢𝗳𝗳𝘀𝗵𝗼𝗿𝗲 𝗦𝘁𝗮𝗳𝗳𝗶𝗻𝗴 𝗦𝗼𝗹𝘂𝘁𝗶𝗼𝗻𝘀Our mission is to partner with leaders to scale businesses worldwide, offering tailored offshore solutions that tap into a global talent pool to deliver efficiency and outstanding performance.𝗪𝗵𝘆 𝗽𝗮𝗿𝘁𝗻𝗲𝗿 𝘄𝗶𝘁𝗵 𝘂𝘀?• 𝗘𝘅𝗰𝗲𝗽𝘁𝗶𝗼𝗻𝗮𝗹 𝗧𝗮𝗹𝗲𝗻𝘁 𝗳𝗼𝗿 𝗛𝗶𝗴𝗵 𝗣𝗲𝗿𝗳𝗼𝗿𝗺𝗮𝗻𝗰𝗲: Handpicked top talent aligns with your specific needs for optimal results.• 𝗖𝘂𝘀𝘁𝗼𝗺𝗶𝘇𝗲𝗱 𝗦𝗼𝗹𝘂𝘁𝗶𝗼𝗻𝘀: Accelerate your growth with our bespoke offshore teams.• 𝗜𝗻𝘀𝗽𝗶𝗿𝗶𝗻𝗴 𝗘𝗺𝗽𝗹𝗼𝘆𝗲𝗲 𝗟𝗼𝘆𝗮𝗹𝘁𝘆: We fuel loyalty, promoting high retention rates via unique employee engagement programs.• 𝗨𝗻𝗺𝗮𝘁𝗰𝗵𝗲𝗱 𝗦𝗮𝘃𝗶𝗻𝗴𝘀: Save up to 70% on labor costs with our transparent pricing.• 𝗦𝗲𝗰𝘂𝗿𝗲 𝗘𝘅𝗽𝗲𝗿𝘁𝗶𝘀𝗲: Leverage our seasoned professionals' advanced tech skills for robust security and seamless delivery.• 𝗔𝗱𝗮𝗽𝘁𝗮𝗯𝗹𝗲 𝗪𝗼𝗿𝗸 𝗠𝗼𝗱𝗲𝗹𝘀: Embracing a "Remote-First, Client-Centric" approach, we flexibly offer remote, hybrid, or office-based models to match your preferences, championing your needs in the ever-evolving business landscape.• 𝗖𝗼𝗺𝗽𝗿𝗲𝗵𝗲𝗻𝘀𝗶𝘃𝗲 𝗦𝘂𝗽𝗽𝗼𝗿𝘁 𝗮𝗻𝗱 𝗖𝗼𝗺𝗽𝗹𝗶𝗮𝗻𝗰𝗲: We ensure smooth offshore operations with comprehensive management, administrative support, and regulatory services.PeoplePartners is a global force in shaping the future of work, unlocking growth, and delivering extraordinary results. Are you ready to leverage global talent for exceptional performance and significant cost savings? Partner with us and watch your business transcend borders and exceed expectations. 𝗖𝗼𝗻𝘁𝗮𝗰𝘁:🏢 Level 6 / 316 Adelaide Street Brisbane, Queensland 4000📧 info@peoplepartnersbpo.com📞1300 309 484
At PeoplePartners, we’re hiring an Executive Assistant on behalf of one of our most dynamic clients. This isn’t your average EA gig. You’ll be the powerhouse behind a high-performing CEO — helping manage calendars, book podcasts, send thoughtful gifts, and even plan weekend adventures for the kids.
About the Role
You’ll be the go-to for both professional and personal support. From coordinating global meetings to organizing surprise gifts, you’ll help life run smoother than a well-oiled espresso machine.
Your Key Responsibilities:
Calendar wrangling across time zones.
Inbox triage and email drafting.
Travel planning (CEO has places to be!).
Booking podcasts, managing speaker ops.
Gift shopping for clients and colleagues.
Weekend fun-planning with the CEO’s kids.
Juggling Hubspot, Monday, Google Drive like a pro.
Requirements
About YOU
You’re a natural-born organizer with elite attention to detail.
You can think two steps ahead and thrive on autonomy.
You balance warmth with professionalism.
You’re proactive, reliable, and know how to keep things confidential.
About YOUR Work History
You’ve juggled calendars, travel, and to-dos for execs before.
You’ve worked with CRMs, communication tools, and GSuite.
Maybe you’ve even helped someone remember their dentist appointment.
About the Culture YOU Thrive In
You laugh easily, love collaboration, and don’t need hand-holding.
You can shift gears quickly — one moment planning a keynote, next booking a surprise gift.
You love fast-paced environments and making life easier for others.
Key Responsibilities YOU Can’t Wait to Do
Owning the calendar and inbox.
Keeping the CEO’s life moving forward.
Anticipating needs before they arise.
Making “impossible” logistics feel easy.
How YOU Will Be Measured
Responsiveness and pro-activity.
Calendar and email accuracy.
Travel and event logistics.
Reliability and follow-through.
When & Where YOU Will Work
Night-shift ; Monday to Friday.
Work from home, from PH.
Ready to be someone’s right hand? Apply now and let’s make magic happen.
Benefits
Permanent Work-from-home setup
Company-provided equipment
Secondary Wi-Fi Modem
21 Leave Credits Annually - Leave benefits begin on Day 1.
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Grab Voucher every month
Birthday Gift
Loyalty Gift
Christmas Gift
Work-Life Balance
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.
Required profile
Experience
Level of experience:Senior (5-10 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.