Offer summary

Qualifications:

Minimum 4 years of experience in operations, project management, or executive assistance at a high-growth startup or tech/entertainment company., Excellent communication skills and ability to build relationships across teams., Proactive, detail-oriented, and skilled in problem-solving., Proficient with modern tools like Google Workspace, Slack, Zoom, and AI assistants, with fluency in English..

Key responsibilities:

Manage and coordinate internal and external workstreams across multiple time zones.

Schedule and prepare for meetings, including investor calls and partner check-ins.

Serve as the operational hub for team updates, progress tracking, and milestone management.

Support leadership with administrative tasks and ensure team alignment on priorities.

Job description

Job Title: Operations & Project Lead

Type: Full-Time, Remote LATAM
Working Hours: Mondays - Fridays, 9:00 am - 5:00 pm EST
Compensation: $ 2,500 - $ 3,000 per month

About the Company:
Our client is building a fan-powered platform that redefines how artists, creators, and brands connect with their communities. We’re on a mission to turn fandom into a currency — rewarding fans for their passion and engagement, while empowering creators with tools, data, and financial infrastructure to build stronger, more sustainable careers. We are backed by visionary founders, seasoned operators, and supported by a superstar team spanning New York, Stockholm, and the West Coast. As we scale, we’re looking for a multi-talented operator to help us drive execution and stay on course as we bring our ambitious vision to life.

Job Summary:

Executive Assistant + Project Manager + Ops Coordinator

We’re looking for a highly organized, proactive, and versatile Operations & Project Lead to join our growing team. In this hybrid role — part Project Manager, part Executive Assistant, and part Chief of Coordination — you will act as the operational heartbeat of Belong, helping keep our internal teams, external partners, and key initiatives aligned and moving forward.

You will report directly to the CEO and work cross-functionally with leadership across Product, Partnerships, Banking, Legal, and Engineering. This is a high-visibility, high-impact role for someone who thrives in a fast-paced, startup environment and loves being in the center of the action.

Responsibilities:

Own and manage internal and external workstreams across multiple time zones (New York, Stockholm, West Coast).
Schedule, prep for, and follow up on internal and external meetings — including investor calls, partner check-ins, product reviews, and board updates.
Serve as the point person for Belong’s operational rhythm: weekly lead check-ins, team updates, and progress tracking.
Ensure key milestones and roadmap deliverables are on track across all functions.
Proactively use AI-powered tools for meeting notes, task tracking, scheduling, and status reporting.
Liaise with banking partners, vendors, consultants, and collaborators to ensure seamless communication and documentation.
Support the CEO and leadership team with admin and logistics support as needed.
Organize and distribute pre-read materials and summarize key action items post-meetings.
Ensure team alignment on priorities, timelines, and deliverables using tools like Google Workspace, Slack, Notion/Asana (or similar).

Key Qualifications:

4+ years of experience in operations, project management, executive assistance, or similar roles at a high-growth startup or tech/entertainment company.
Fluent in managing fast-moving, cross-functional projects.
Exceptional communicator and relationship builder.
Proactive, detail-oriented, and a natural problem-solver.
Highly self-motivated and comfortable working remotely across global teams.
Tech-savvy and confident using modern tools like Google Workspace, Slack, Zoom, and AI assistants.
Comfortable working across time zones and juggling multiple workstreams at once.
English proficiency.
Passion for music, culture, technology, or the creator economy is a huge plus.

Required profile