Offer summary

Qualifications:

Experience with process documentation and SOP creation., Strong communication skills for collaboration with department heads., Proficiency with video-to-SOP conversion tools like Loom., Familiarity with systemology methodology is preferred..

Key responsibilities:

Collect process documentation videos from various departments.

Create comprehensive SOPs and training materials using systemology methodology.

Coordinate with consultants to ensure proper system implementation.

Develop systems for knowledge transfer and business scaling.

Job description

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break

Job Type: Full-time

Responsibilities:

Contact department heads across construction, estimating, design, and admin/finance to collect process documentation videos
Convert loom videos and other recordings into comprehensive SOPs using systemology methodology
Create training tracks and onboarding materials for key roles within each department
Coordinate with the company’s systemology consultant to ensure proper methodology implementation
Develop succession plans and knowledge transfer systems to prevent business disruption when key personnel leave
Work systematically through a systems assignment sheet covering approximately 50+ business systems
Collaborate with team members to extract critical processes from their expertise
Ensure all documented systems are suitable for training new hires efficiently
Expand documentation efforts as the business scales and adds more projects

Scopes:

Work across all 4 business departments: construction, estimating, design, and admin/finance
Document key processes for critical roles that could impact business operations if personnel leave
Create comprehensive training systems that enable rapid hiring and onboarding
Support business scaling from current operations to 15+ active construction projects
Establish foundation for potential expansion to multiple VA roles as business grows
Focus on extracting knowledge from key personnel before it becomes a business risk
Long-term role with potential for significant impact on business systematization and growth

Requirements

Familiarity with systemology methodology strongly preferred
Excellent communication skills to work effectively with department heads and senior staff
Strong documentation and process creation abilities
Experience with video-to-SOP conversion and training material development
Understanding of construction/building industry processes helpful but not required
Ability to work independently while coordinating with multiple stakeholders
Long-term commitment mindset as this role is designed for business continuity
Proficiency with tools like Loom, Trello, and process documentation software
Systematic approach to managing multiple concurrent projects across departments