Offer summary

Qualifications:

Minimum of 6 months to 1 year experience as a Virtual Assistant., High school diploma or equivalent, with at least 18 years of age., Strong communication skills via phone, email, and messaging., Proficiency in MS Office, online calendars, and cloud services..

Key responsibilities:

Organize and manage documents and files efficiently.

Handle data entry, research, and administrative tasks.

Coordinate schedules, arrange travel, and manage correspondence.

Support marketing, sales, and project management activities.

Job description

We're seeking organized and dedicated Virtual Assistants to join our team, to service our network of businesses worldwide.

Requirements

Minimum of 6 months to 1 year experience as a Virtual Assistant.
Minimum age of 18 and completion of Senior High School.
Exceptional phone, email, and instant messaging communication abilities.
Strong organizational and time management proficiencies.
Technologically adept, with familiarity in contemporary tools such as desktop sharing, cloud services, and VoIP.
Proficient in word-processing software and spreadsheets, such as MS Office.
Familiarity with online calendars and scheduling platforms, such as Google Calendar.
Demonstrates a proactive attitude and eagerness for training opportunities.
Able to work the night-shift.

Duties and Responsibilities

Organize and manage documents and files efficiently.
Handle data entry tasks, including compiling lead lists, transcribing meeting minutes, audio recordings, managing payroll information, and organizing research notes.
Conduct product research, procure goods, and obtain samples securely.
Maintain, update, and gather information for marketing and sales campaigns using a CRM system.
Generate and dispatch statements or invoices, monitor payments, and track company expenses.
Gather data on trends, industry best practices, and other publicly available information to prepare reports for comparative analysis.
Oversee project progress, facilitate internal communication, and organize company data.
Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
Arrange travel itineraries, book accommodations, rental vehicles, etc.
Handle incoming calls, schedule appointments, and conduct informational inquiries.
Manage email correspondence, follow up on communications, organize inbox according to client preferences, and alert clients regarding important emails.
Undertake miscellaneous tasks as required.