Executive Assistant | WFH

We are looking Executive Assistant who is detail oriented, proactive, and capable of juggling multiple priorities in a fast-paced, mission driven environment. You will provide comprehensive support across sales, marketing, and executive administration, working directly with the Chief Revenue Officer (CRO) and Director of Marketing.

Key Responsibilities

Sales Support

• Assist in the quality control and governance of internal and external sales proposals, contracts, and presentations

• Maintain customer reporting via HubSpot and track sales team performance for solar equipment and logistics

• Generate sales reports and analyze performance metrics to optimize sales strategies

• Coordinate communication between sales teams, clients, and logistics partners

Marketing Support

•Support the Director of Marketing with social media account management and website content updates

• Help organize marketing campaigns, events, and promotional initiatives

• Conduct market research and competitor analysis within the solar industry

• Prepare marketing materials including brochures, newsletters, and email campaigns

• Track and report on marketing metrics to support strategic adjustments

• Contribute to the creation of sales enablement content such as product datasheets, case studies, and competitive analysis Executive & Administrative Support

• Provide direct administrative support to the CRO and Director of Marketing, including scheduling, reports, and correspondence

• Assist with meeting preparation, including agenda creation and minute-taking

• Compile financial and sales data for executive reporting

• Coordinate cross-functional communication across departments

• Organize travel and logistics for CRO and Director of Marketing

• Support budgeting and expense tracking for sales and marketing initiatives

• Submit and approve expenses as per company policy

• Maintain discretion and professionalism while handling confidential information

Requirements

Bachelor’s degree in business, Marketing, Communications, or a related field

• 2+ years of experience in sales, marketing, or administrative roles, preferably in the solar industry.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Familiarity with CRM tools and marketing platforms (HubSpot, NetSuite)

• Experience using Microsoft Copilot AI is a plus

• Strong organizational, analytical, and multitasking skills

• Excellent communication and interpersonal abilities

• Comfortable working with executive leadership and managing priorities under pressure.

Schedule: Monday–Friday, 8:00 AM – 6:00 PM CST