Offer summary

Qualifications:

Proven experience as a virtual assistant or in administrative roles., Strong organizational and communication skills., Proficiency with tools like Microsoft Office, Google Docs, and scheduling platforms., Ability to work independently, take ownership, and adapt quickly..

Key responsibilities:

Follow up with vendors, contractors, and stakeholders.

Assist with insurance, leasing, and basic accounting tasks.

Post listings on rental platforms and manage scheduling.

Handle tasks promptly and communicate clearly with the team.

Job description

Please Note: This job is being posted on behalf of Brandon O'Brien, Manager of IPM, LLC (www.teamipm.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Brandon O'Brien is the Manager of IPM, LLC, a real estate investment and operations company focused on mobile home parks and affordable housing across several states. IPM's mission is to benefit investors and team members while improving communities, fostering homeownership, and creating safe, affordable places for people to call home. The team is dedicated to maintaining strong operations while balancing social responsibility with profitability.

We're looking for a proactive, loyal, and detail-oriented Virtual Assistant who can take ownership of tasks and operate with minimal supervision. You must be aligned with our Core Values:

Integrity
Commitment
Accountable
Pride in Work
Adaptable

In this role, being tenacious, reliable, and able to switch between tasks without losing momentum is key. You'll be communicating regularly with Brandon, so responsiveness and clear updates are important.

Some of your responsibilities will include:

Following up consistently with vendors, contractors, managers, and other stakeholders
Assisting with insurance policy quotes, audits, and lender requests
Preparing leases and assisting with basic accounting
Posting available rental/sale listings on platforms like Zillow and TurboTenant
Calling contractors and vendors to obtain bids
Scheduling appointments and maintaining calendars
Supporting knowledge base development and process documentation
Checking emails, sending follow-ups, and updating tasks in Asana or similar tools
Quickly and accurately handling task requests given by phone - often on the fly with minimal direction - and taking immediate action to move things forward

In addition to the above, the ideal candidate must be/have:

Detail-oriented and highly organized
Gets to the point quickly and communicates clearly
Strong follow-through and ownership of tasks from start to finish
Tenacious - sticks with a task until it's 100% complete
Takes full ownership of their work and doesn't need to be chased down
Able to think on their feet, take initiative, and handle requests with little direction
Thick-skinned and not easily offended; handles feedback without overthinking or taking it personally
Comfortable working in a direct, construction-based work culture
Fun and kind, with a good sense of humor while staying focused on getting work done
Works independently with limited training and can figure it out as needed
Strong work ethic with the ability to make decisions and act without waiting for constant direction
Tech savvy and quick to learn new tools and systems
Loyal and committed to growing with the company long-term

Experience with the following tools is a plus!

Microsoft Office
Google Docs
Outlook
Google Calendar
Slack
Microsoft Teams
Asana
Zillow, TurboTenant

Position Details

This is a 1099 contractor position
The position will be 25-30 hours per week to start, with the intent to grow into a full-time role quickly
Benefits include PTO and bonus pay
Monday - Friday, flexible hours between 9:00 am and 5:00 pm ET
The pay rate is $23/hr. USD
You must be able to pass a background check
We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Brandon O'Brien or IPM, LLC directly; doing so will disqualify your application***

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