Offer summary

Qualifications:

Minimum of 3 years experience as an Executive Assistant, preferably in startup, media, or tech industries., Proficiency in Microsoft Office, project management tools, and video conferencing platforms., Excellent communication skills, both written and verbal., Highly organized, detail-oriented, and adaptable to fast-paced environments..

Key responsibilities:

Manage and optimize the CEO's calendar and travel arrangements.

Prepare reports, presentations, and manage correspondence for executives.

Coordinate logistics for company events, webinars, and conferences.

Support strategic initiatives, special projects, and maintain confidentiality.

Job description

Lucihub is a fast-growing video production platform that combines AI and human expertise to deliver high-quality, fast-turnaround content. Our team is passionate about innovation, storytelling, and streamlining video production for businesses and creators worldwide.

We are looking for a highly organized and proactive Executive Assistant to support our Ceo and Vp of client success in managing daily operations, strategic initiatives, and administrative tasks. The ideal candidate thrives in a fast-paced environment, has experience in the media or tech industry, and can anticipate the needs of a busy executive.

- Work directly with a dynamic CEO and leadership team.
- Be part of an innovative company shaping the future of video production.
- Opportunity for career growth and skill development.
- Competitive salary, benefits, and potential equity options.

- Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel arrangements.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Prepare reports, presentations, and documents for executive meetings.
- Assist with email and correspondence management, prioritizing key communications.
- Oversee special projects, including research, data analysis, and strategic planning support.
- Coordinate logistics for company events, webinars, and industry conferences.
- Take meeting notes, track action items, and ensure follow-ups are completed.
- Maintain confidentiality and handle sensitive information discretion.
- Assist in managing key partnerships, client relationships, and investor communications and following up.
- Support personal tasks that contribute to the CEO’s efficiency and productivity.
- Be able to manage contracts.

Experience: 3+ years as an Executive Assistant, preferably in a startup, media, or tech industry.
Tech-Savvy: Proficiency in Microsoft softare such as teams and outlook, project management tools (e.g., Asana, Notion, or Trello), and video conferencing platforms.
Communication: Excellent written and verbal communication skills.
Detail-Oriented: Strong organizational skills with the ability to prioritize and multitask.
Problem-Solver: Proactive, resourceful, and capable of handling complex challenges.
Industry Knowledge (Preferred): Familiarity with video production, content creation, or SaaS is a plus.
Adaptability: Ability to thrive in a fast-paced, evolving environment.
Availability: Flexibility to accommodate time-sensitive tasks, occasional after-hours availability.