G7/7 PC O - Operations Associate

Real opportunities. Real impact. Your career, redefined.

(NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a year—if you're a better fit for another role, we’ll route your application accordingly and if we’re not quite ready for you, we’ll reach back out later).

At Oceans, we believe that talent knows no boundaries. That’s why we connect the best and brightest professionals with career-defining opportunities that challenge, inspire, and accelerate their career growth. Our community, whom we call Divers, don’t just work—they dive deep, solve complex challenges, and make a real impact with global industry leaders. And in doing so, they don’t just support bold ideas—they expand their skills, broaden their expertise, and grow their careers.

We’re hiring an Operations Associate to partner with one of our clients, a fast-growing company in the food manufacturing and CPG space whose products are stocked by leading retailers across the country.

This role is ideal for someone who thrives on structure, excels at process coordination, and has a strong attention to detail. You’ll play a pivotal role in managing backend operations, from order fulfillment and inventory updates to vendor coordination and raw material procurement. You’ll also support key projects related to logistics, documentation, and systems improvement.

Accountability

As an Operations Associate, your success will be defined by your ability to keep the company’s backend operations running smoothly and efficiently. You’ll manage large-scale orders, communicate with suppliers and warehouse teams, and ensure data integrity across systems. Here’s how you’ll make an impact:

Order Management & Fulfillment

• Coordinate B2B order scheduling (pallet-level) with third-party logistics (3PL) providers.
• Liaise with warehouse teams to ensure timely, accurate documentation and shipments.
• Finalize and push shipping documentation in Oracle NetSuite, or other similar platforms, and ensure all records are properly tracked.
• Monitor open orders and flag or troubleshoot delays in real time.

Procurement & Inventory Support

• Maintain updated records of raw material needs and ingredient availability.
• Place and track purchase orders for packaging and other inventory inputs.
• Communicate with suppliers to confirm delivery timelines and coordinate proactively around stock needs.

Systems & Workflow Execution

• Operate efficiently within Oracle NetSuite (or similar ERP tools) to maintain records of inventory, procurement, and shipping.
• Execute backend workflows with consistency and diligence.
• Support occasional SOP drafting and process documentation to improve internal workflows.

Cross-Functional Coordination

• Serve as a reliable support system for the broader operations team, reallocating tasks and jumping in where needed.
• Collaborate directly with the CEO and operations teams on high-priority, time-sensitive requests.
• Identify opportunities for operational efficiency and propose practical improvements based on day-to-day insight.

Colleagues

Your primary collaboration will be with the internal operations team, including the CEO, and external stakeholders like warehouse teams, 3PL providers, and ingredient suppliers.

At Oceans, you’ll also receive guidance and support from our Operations Manager, who will help you succeed in the role and ensure that you’re continuously growing and developing in your career.

Skills & Qualifications

At Oceans, we believe in T-shaped individuals—those who bring deep expertise in one area, paired with broad curiosity and interests. As an Operations Coordinator, your vertical strength will be logistics and fulfillment, while your horizontal skills will include communication, systems thinking, and process optimization.

To excel in this role, you should have:

• Language Skills: Professional fluency in English, with clear written communication across vendors and stakeholders.
• Experience: 3+ years in operations, logistics, or supply chain coordination—CPG or food experience is a plus.
• ERP Fluency: Confidence using ERP platforms such as Oracle NetSuite or similar systems to manage orders, inventory, and procurement.
• Process Execution: A structured and detail-oriented approach to managing backend workflows, timelines, and documentation.
• Vendor Coordination: Ease managing communication with warehouse teams, 3PL providers, and suppliers.
• Documentation: Ability to draft or maintain SOPs and support operational playbooks.

Diversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.

During the interview process, you’ll have the opportunity to showcase your skills in the following areas:

• Logistics Coordination: How do you manage multi-party order fulfillment and scheduling?
• Systems Thinking: What’s your experience with ERP tools and backend workflows?
• Attention to Detail: How do you ensure accuracy when working with inventory and documentation?
• Proactivity: How do you stay ahead of operational delays and act without waiting for instruction?
• Communication: How do you handle communication with external suppliers or logistics providers?

Role Specifications

This is a remote role, where you will be expected to work a split shift with some overlap with our client’s time zone. You will, however, be expected to be present for in-person training programs during your first 90 days with us. During the offer process, we’ll share more information about our benefits and compensation philosophy, considering both market trends and individual factors.

About Oceans

At Oceans, we build remote teams that connect the world’s top 1% of talent with visionary leaders. With us, you’re not just doing a job—you’re redefining your career with opportunities designed to unlock your potential. We welcome the chance to discuss the complementary parts of our business during your interview process and encourage questions about where we are and where we are going.