Executive Assistant (US Based AI Company)

Work Arrangement: Fully Remote, Must Work PST or Overlapping Hours

Job Type: Full-Time

Work Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM – 6:00 PM PST

Location: Remote (Preferably able to work in Pacific Time)

Holidays Observed: U.S. Holidays

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: 

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits

About the Client

The client is reimagining incident response with agentic AI. Backed by Greylock and growing fast, the company has expanded from 20 to 50+ employees in just a few months. The team is based in San Francisco and is building intelligent systems to take the stress out of on-call engineering. With a bold mission, rapid momentum, and a culture that values clarity, speed, and ownership, this is the ideal environment for someone who thrives on fast-paced execution.

Role

We’re looking for a proactive, systems-driven Executive Assistant to support both the CEO and Chief of Staff. This isn’t a “calendar-only” role. You’ll be responsible for absorbing low-leverage tasks, improving operational workflows, and acting as a second brain to the executive team. You’ll need to bring order to ambiguity, anticipate needs, and solve problems before they arise.

This role is high-impact, high-trust, and ideal for someone who wants to grow with the company over the long term.

Key Responsibilities

Executive & Calendar Support

• Own calendars for CEO and Chief of Staff
• Prioritize meetings and manage scheduling with precision
• Triage inboxes, follow up with stakeholders, and keep communication clean and streamlined

Operations & Project Management

• Lead internal coordination across ops, product, and HR
• Own delegated projects across legal ops, onboarding, and finance
• Create trackers, SOPs, and process documentation
• Flag blockers and help unblock threads across internal priorities

Logistics & Admin

• Book travel and handle end-to-end logistics
• Manage office relocation support, vendor coordination, and lunch/supply orders
• Aggregate daily priorities into digestible summaries and dashboards

Requirements

Must-Haves

• 4–5+ years supporting executives in fast-paced startups
• Strong English skills (polished, neutral accent preferred)
• High EQ and impeccable attention to detail
• Experience with Slack, Google Workspace, Zoom, Notion
• PST-compatible working hours
• Autonomous, responsive, and systems-focused

Nice-to-Haves

• Experience supporting both CEO and Chief of Staff
• Familiarity with legal ops, RFPs, or contract workflows
• A background in ops, legal, business, or admin systems
• Eye for aesthetics and formatting polish

Benefits

Why Join?

• Build with Purpose – Work directly with startup leaders shaping the future of infrastructure and AI
• Operate with Autonomy – Own your lane and make your mark in a fast-moving company
• Grow Long-Term – Be part of a team that invests in your development
• Get Paid Fairly – Competitive compensation at $3,000/month all-in
• Be Part of a Community – Join a network of elite professionals across Pearl’s ecosystem