Offer summary

Qualifications:

Experience in client billing within project-based services., Proficiency with Deltek Vantagepoint or similar ERP software., Strong understanding of various billing methods such as T&E, fixed fee, and percentage-based billing., High attention to detail and excellent communication skills..

Key responsibilities:

Prepare, review, and process client invoices using Deltek Vantagepoint.

Ensure accurate billing in accordance with contracts and client guidelines.

Collaborate with project managers to gather billing inputs and resolve discrepancies.

Support revenue recognition, collections, and month-end reporting related to billing.

Job description

This is a remote position.

Job Type: Long Term

Schedule: Monday – Friday/8A-5PM, eastern standard time

About the Role:

We are seeking a highly detail-oriented Billing Specialist with strong experience in Deltek Vantagepoint or similar ERP software, and a solid understanding of client invoicing practices, particularly in architecture, engineering, or professional services. The primary focus of this role will be on estimating and billing, ensuring timely and accurate invoicing that aligns with project contracts and client requirements.

Key Responsibilities:

Prepare, review, and process client invoices using Deltek Vantagepoint
Ensure accurate billing based on contract types (Time & Expense, Fixed Fee, Percentage Complete)
Collaborate with project managers to gather billing inputs and resolve discrepancies
Track and update project budgets, estimates, change orders, and billing milestones
Monitor unbilled balances and Work In Progress (WIP) to ensure timely billing
Maintain compliance with client billing guidelines and internal policies (e.g., signed timecards)
Support revenue recognition and collections in collaboration with the accounting team
Assist with month-end close and reporting related to billing and project financials

Requirements:

Proven experience in client billing, ideally in a project-based services environment
Experience using Deltek Vantagepoint (or similar ERP software) is strongly preferred
Strong understanding of T&E, fixed fee, and percentage-based billing methods
High attention to detail, accuracy, and problem-solving skills
Strong communication and collaboration skills across departments
Ability to prioritize and manage multiple billing cycles and deadlines
Proficiency in Microsoft Excel and other Office applications

Preferred:

Experience working in a remote or virtual assistant capacity
Familiarity with the billing process for architecture, engineering, or consulting firms

Independent Contractor Perks