Executive Virtual Assistant

Our client is a premium Australian brand known for its innovation, precision, and excellence in the home and lifestyle space.

They are seeking Executive Virtual Assistants to support senior leadership and drive operational efficiency, supporting the Executive Assistant (EA) to the CEO, and the Chief Operating Officer (COO).

Job Responsibilities:

Virtual Assistant to the Executive Assistant (EA) to the CEO

• Assist in managing inbox, tasks, and scheduling
• Conduct research and summarise business insights
• Draft and format documents, presentations, and meeting agendas
• Use AI tools (ChatGPT, TL;DV) for transcriptions and task follow-ups
• Maintain trackers, Trello boards shared docs, and support logistics
• Handle ad hoc admin tasks with urgency and discretion

Virtual Assistant to the COO

• Monitor and triage the COO’s inbox, flag priorities, and draft responses
• Manage daily calendar — including reschedules and protected focus blocks
• Track deliverables and ensure timely task completion
• Format and edit reports and Google Slide presentations
• Use Trello and AI tools to streamline project visibility and reduce admin
• Support ongoing projects with proactive follow-ups

Requirements

• 2–3+ years in a Virtual Assistant or Executive Assistant role
• Experience supporting senior executives remotely
• Strong written and verbal communication in English
• Exceptional task prioritisation and time management skills
• Proficient in Google Workspace (Docs, Slides, Gmail, Calendar)
• Experience with Trello, ChatGPT, TL;DV (or similar tools)
• High level of integrity, discretion, and attention to detail
• Flexible, proactive, and results-oriented

Benefits

• ​Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full Time
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)