Executive Assistant

About Our Client

The hiring company is on a mission to grow small businesses.

Small businesses are the backbone of the economy, but traditional banks often don’t have their backs. The company builds tech that makes it simple for small businesses to access the financial tools they need through the platforms they already sell on.

They partner with companies like DoorDash, Amazon, Worldpay, and Mindbody to offer fast and flexible funding, spend management, and savings tools to their small business users via a simple integration. The company takes on all the complexity of capital markets, underwriting, servicing, compliance, and customer service for their partners.

The team is a tight-knit team of innovators hailing from Stripe, Square, Plaid, Coinbase, Robinhood, CERN, and more — all united by a passion for building tools that help small businesses succeed. The company is backed by prominent venture capitalists. The company is a Series C company, and has raised more than $194M in equity and $340M in debt facilities.

Join them in creating a future where every small business has the financial tools they need.

About The Role

Our client is looking for an Executive Assistant to provide comprehensive administrative support to their executive team. The perfect candidate will be organized, proactive, and loves making magic happen behind the scenes. Supporting multiple executives, you’ll be the key to making sure everything runs smoothly, from calendars to client meetings, and everything in between. You’ll be trusted with sensitive information, help tell the company's story through beautiful presentations, and be a key connector inside and outside the company.

What You’ll Be Doing:

• Masterfully manage complex calendars across multiple time zones - prioritizing, coordinating, and anticipating needs before they arise.
• Own the scheduling and logistics for internal and external meetings, ensuring every detail is handled with care.
• Prepare, edit, and polish documents, reports, and presentations for both internal use and high-profile external stakeholders.
• Track and manage expense reports and invoices with precision.
• Keep critical documents and information organized, updated, and easily accessible.
• Partner with executives on special projects that require creativity, speed, and discretion.
• Serve as a key point of contact between executives and clients, investors, and partners, reflecting the company's brand’s energy and professionalism.
• Jump in wherever needed - because at a startup, no two days are ever the same!

What They're Searching For:

• Exceptionally organized with an eye for detail and a love of efficiency.
• Skilled at balancing multiple priorities and staying cool under pressure.
• An excellent communicator, both in writing and in person.
• Highly trustworthy and discreet with confidential information.
• Proactive, resourceful, and always two steps ahead.
• Tech-savvy, especially with Google Suite (Docs, Slides, Sheets), Google Calendar, and Notion.
• Excited to work in a fast-moving, high-energy startup environment.
• 4+ years of experience working with external partners and C-level executives in a startup setting.
• Bachelor’s degree.

What They Offer

• Salary Range: $120k - $150k
• Equity grant
• Medical, dental & vision insurance
• Unlimited PTO & work from home flexibility
• Commuter benefits
• Free lunches
• Paid parental leave
• 401(k)
• Employee assistance program

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”