Offer summary

Qualifications:

Minimum of 3 years of experience as an Executive Assistant to C-level executives., Bachelor's degree or relevant certification., Excellent communication skills in English, both written and verbal., Proficiency with office software, online calendars, and scheduling tools..

Key responsibilities:

Manage scheduling and coordinate team calendars.

Prepare reports, presentations, and organize company data.

Handle correspondence, emails, and client communication.

Support various administrative tasks including data entry and document organization.

Job description

Starfish is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for an Executive Assistant to start immediately!

Responsibilities

Create and send statements or invoices, track payments, and record company expenses.
Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).
Store and organize documents and files.
Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
Research products, purchase goods & secure samples.
Store, update & collect information for marketing and sales campaigns through a CRM system.
Monitor projects, conduct internal communication & organize company data.
Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
Prepare itineraries, book hotels, rental cars, etc.
Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
Synthesize data & other content into cohesive reports and presentation slides.
Upload videos, manage negative reviews, and keep the account profile up to date.
Ad hoc tasks

Requirements

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)

Bachelor's degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Excellent English communication skills, both written and verbal (at least B2 level)
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained
Able to work on a graveyard shift

Technical Requirements