Offer summary

Qualifications:

At least 3 years of experience supporting senior executives, preferably C-suite or director-level., Strong organizational and multitasking skills in fast-paced environments., Excellent verbal and written communication abilities with attention to detail., Proficiency in Microsoft Office and digital collaboration tools like Google Workspace, Slack, and Zoom..

Key responsibilities:

Manage and coordinate executives' schedules, meetings, and travel arrangements.

Act as the primary contact for internal and external stakeholders, handling inquiries professionally.

Prepare reports, presentations, and business documents to support executives.

Organize meetings, including logistics and minute-taking, and maintain administrative systems.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

3+ years of proven experience in a senior-level executive assistant or administrative support role, preferably supporting C-suite or director-level executives. Exceptional organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment. Strong verbal and written communication skills, with a professional demeanor and attention to detail. High level of discretion and integrity when handling sensitive or confidential information. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with digital scheduling and collaboration tools (e.g., Google Workspace, Slack, Zoom). Ability to anticipate needs, think critically, and offer solutions to problems with a proactive approach. Comfortable working independently with minimal supervision, as well as collaboratively within a team

Core responsibilities:

Coordinate and manage the daily schedules, meetings, and appointments of senior executives, ensuring optimal time management and prioritization of tasks. Act as the first point of contact for internal and external stakeholders, handling inquiries, calls, and emails with professionalism and discretion. Prepare high-quality reports, presentations, spreadsheets, and other business documents in support of executive needs. Plan and organize meetings, including logistics, agendas, materials preparation, and taking detailed meeting minutes or notes when necessary. Book and manage complex domestic and international travel arrangements, including flights, accommodations, and itineraries. Maintain and update filing systems, databases, and other administrative processes to ensure smooth day-to-day operations. Track follow-up items, deadlines, and key action points from meetings and communications, ensuring timely execution and accountability. Provide occasional support with personal tasks, events, or errands to support executive effectiveness and work-life balance.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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