Offer summary

Qualifications:

Previous experience in administrative, operations, or marketing support roles., Proficiency with CRM platforms, CMS (e.g., WordPress), Harvest, Stripe, SharePoint, and social scheduling tools., Strong data handling skills, including cleaning, sorting, and interpreting information., Excellent communication skills and attention to detail..

Key responsibilities:

Manage CRM, CMS, and data records, ensuring accuracy and completeness.

Support marketing activities by managing content and social media postings.

Assist with reporting, data analysis, and finance-related tasks.

Provide administrative support such as diary management and onboarding coordination.

Job description

About Teamified

Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. Additional to this we are building our own technology product offerings. We strive to deliver the best outcomes for our customers, our partners and our people.

Client Summary: 

Our client is Australia’s leading publication covering technology, innovation policy, and the future of industry. We are passionate about fostering informed discussion and decision-making through high-quality journalism, events, and strategic communications.

Role:

We’re seeking a proactive, detail-oriented Virtual Admin Assistant to support our client. This role spans CRM and data management, marketing administration, reporting, and operations support. It’s ideal for someone with strong business acumen, tech-savviness, and the ability to collaborate with a wide range of stakeholders.

Responsibilities:

CRM, CMS & Data Management

Maintain and clean CRM records (remove bounces/duplicates, enrich contact details)
Build targeted marketing and stakeholder lists to support campaign activity
Manage and update CMS content (including manual processes as needed)
Collate and sort data from platforms such as Harvest, ASX announcements, and grant hubs
Organise and clean SharePoint folders and editorial image libraries

Reporting & Finance Support

Track and follow up on overdue Stripe subscription invoices
Set up and maintain Harvest projects; generate basic reports on usage
Support monthly reporting activities for retainer clients
Assist in data analysis for sponsored content and advertising reports

Content & Marketing Admin

Post approved content across social media platforms
Coordinate transcription of interviews and podcasts
Manage podcast uploads (Podbean, WordPress), and archive audio files to SharePoint

People & Operations

Provide diary management support to senior executives
Coordinate onboarding/offboarding for new and departing staff

Requirements:

Experience & Skills

Previous experience in an administrative, operations, or marketing support role
Comfortable using tools like CRM platforms, CMS (e.g. WordPress), Harvest, Stripe, SharePoint, and social scheduling tools
Strong data handling skills – able to clean, sort, and interpret information

Attributes

Proactive and highly organised with a sharp eye for detail
Professional communication skills, including when working with senior stakeholders
Sound judgement and ability to manage sensitive information
Reliable, responsive, and flexible to meet evolving business needs

Benefits

• 13th Month Pay

• HMO

• Leave Benefits

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Apply now!

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