Junior Accountant & Admin Support Assistant

This is a hybrid position with 2 -3  days in the Columbia, Maryland office, and the remaining days work-from-home.

The Junior Accountant & Admin Support Assistant position provides essential support to both the Finance Department and general office operations. This role assists with accounts payable and financial recordkeeping, while also offering day-to-day administrative support to a leadership team member, including scheduling, document preparation, and general coordination. This is a hands-on role ideal for someone who is detail-oriented, organized, and comfortable wearing multiple hats in a small office environment.

Responsibilities:

• Process and manage vendor invoices, verify accuracy, and prepare timely payments.

• Maintain vendor accounts and reconcile statements.

• Review and process employee expense reports via Concur.

• Assist with payroll journal entries and coordination of state payroll tax filings with the payroll vendor.

• Provide general administrative support to the CEO, including scheduling meetings, preparing materials, handling light correspondence, and assisting with follow-ups.

• Organize digital and physical files, maintain spreadsheets, and help with internal tracking tasks.

• Support preparation of reports, presentations, organization charts, agendas, and other documentation.

• Assist with ordering office supplies and coordinating general office needs.

• Participate in special projects and financial or administrative process improvements.

• Other duties as assigned.

Qualifications:

• Associate’s degree in accounting, business administration, or a related field.

• 2–3 years of experience in accounting, office administration, or a combined support role.

• Proficiency with QuickBooks Online and Microsoft Office Suite, especially Excel.

• Familiarity with Concur or other expense management platforms is a plus.

• Strong attention to detail and ability to stay organized while managing multiple tasks.

• Comfortable handling confidential information with professionalism.

• Good communication skills and a willingness to pitch in wherever needed.

This is a great opportunity for someone who enjoys a mix of finance and administrative work and wants to be part of a collaborative, fast-paced team. If this sounds like a good fit for your skills, we encourage you to apply.