Manager, Payroll & Benefits

Pets deserve the best care. At Vetsource, we build the foundation for success, enabling those in the pet healthcare profession and industry to thrive. Our data-powered platform simplifies processes and streamlines systems, helping those we serve create tighter bonds with their customers. From prescription management and pet owner engagement to veterinary business performance data and insights, Vetsource provides comprehensive solutions that give our customers more time and flexibility, and help them foster strong relationships and positive experiences. In a rapidly evolving world, we’re constantly seeking new ways to help our customers chart a course for a better, brighter future for pets and those who care for them.

If you love pets, want to have an impact and join a fantastic organization, Vetsource could be the place for you.

At Vetsource, our teams, much like our customers, are represented through diverse perspectives, life experiences, unique strengths (and love for animals). We are an equal opportunity employer committed to fostering an inclusive and diverse workplace.

We are a team of real people looking for great people to join us, which is why applications are carefully and thoughtfully reviewed by our team. We know that when considering a new opportunity, it's common to weigh your qualifications against the listed job criteria. That said, even if you don’t meet 100% of the job requirements but feel you would be a good fit for the role, we still encourage you to apply!

WHO WE ARE LOOKING FOR

Manager, Payroll & Benefits

The Manager, Payroll & Benefits, in collaboration with the Director of Total Rewards, develops the roadmap to drive a proactive and competitive payroll and benefits strategy supporting the company's business objectives and our HR Goals and initiatives.

In coordination with the Director of Total Rewards, you will design competitive strategies that attract, motivate, and retain our diverse team of talent and support our associates' well-being, and drive organizational success. This person will be responsible for effectively leading the payroll and benefits team and oversight of activities and daily operations of the Vetsource payroll and benefits functional areas (currently operating in the United States and Canada). You will participate as both a player and coach, being responsible for tactical responsibilities as needed, with an eye towards being able to be flexible and scale in times of growth.

This is a full-time, remote position.

WHAT YOU’LL DO

• Manage full cycle payroll operations and payroll strategy, timekeeping and administrative effectiveness, as well as tax and reporting requirements, to ensure consistent, compliant, and accurate payroll processing.

• Manage Vetsource benefit programs, including evaluation, management, and administration of associate benefits programs (health insurance, retirement plans, wellness initiatives, and other fringe benefits). Manage the annual calendar/roadmap for benefits and wellness programs.

• Utilize data, benchmarking and critical analysis regarding payroll and benefit programs to make recommendations for changes, as appropriate, and partner with the Director of Total Rewards and VP of HR on annual benefit renewal and other major changes.

• Manage relationships with benefit broker, advisors, TPAs, carriers, third-party payroll provider and other vendors, ensuring high performance standards are met or exceeded.

• Manage HRIS payroll module and Benefits administration system.

• Comply with federal, state, provincial, and local legal payroll and benefit requirements by studying existing and new legislation, enforcing adherence to requirements and advising management on needed actions.

• Manage the company retirement plans (401k and RRSP), including administration of associate contributions through payroll deductions, ensuring accuracy. Work with the plan provider to ensure compliance with IRS, ERISA and other requirements, depending on location.

• Oversee activities of the Payroll and Benefit staff.

WHAT YOU BRING

• Bachelor’s Degree or equivalent education and/or on the job experience.

• 7+ years payroll and benefits experience or equivalent combination of education and experience.

• 2+ years experience in managing and leading payroll and benefits administration functions.

• Excellent working knowledge of applicable federal, state, and local laws pertaining to benefits administration, including ERISA, COBRA, FMLA, ADA, and SECTION 125 and state leave plans.

• Familiarity with multiple payroll and benefit management systems, including Workday HRIS highly preferred.

• Global payroll and benefits experience (US, Canada) preferred.

• Ability to consistently provide quality work under steady pressure with frequent interruptions.

• Ability to effectively partner with and work cross-functionally within HR and other departments.

WORKING CONDITIONS

• Reliable internet access is required.

• Sitting/standing at a desk working on a computer for long periods of time.

WHAT CAN YOU EXPECT FROM VETSOURCE

In addition to an inclusive and welcoming culture, Vetsource also offers:

• Competitive pay and benefits including medical, vision*, dental, and life insurance
• Employee Assistance Program
• Pet insurance* and Virtual vet care
• PTO, Holidays, Floating Holidays, and Volunteer Day
• Retirement Savings Plan (401k/ RRSP) with employer matching program
• Paid parental leave
• Flexible scheduling and remote work where possible
• The opportunity to join one of our Associate Resource Groups, and fun company events!
   

For Canadian based associates these specific benefits are not included*

OUR VALUES

In addition to the benefits listed above, all associates are expected to support and model Vetsource’s Core Values: Do the right thing every time; Treat others the way they want to be treated; Embrace change; Be innovative; Get it done; Enjoy the work! A culture where everyone can thrive!

Pay range (US based applicants): $102,786 - $128,000 (annualized)

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to job-related skills, experience, certifications, relevant education and training, while also considering internal equity.

The statements in this document are intended to describe the general nature and level of work being performed for this role, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required. Our pre-employment process in the US includes a background check as a part of the hiring process, and will include a drug screen for pharmacy related roles. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please email careers@vetsource.com, or if you have general questions relating to this process.  No agencies please. We are an equal opportunity employer.

Vetsource is an E-verify employer.

www.vetsource.com