Payroll Supervisor

About the City

The City of Ann Arbor, located in Southeast Michigan, within Washtenaw County and near to Detroit, is well-known for its vibrancy, high technology business community, social activism and is the home to the University of Michigan. The City is consistently featured by various media outlets on their “best places to live” lists. It is a community-oriented, progressive city that provides exceptional city services, and has a socially conscious Council that is innovative, creative, and responsive to new ideas that can benefit its residents. 

The population of Ann Arbor is approximately 120,000 individuals and covers around 28 square miles with a variety of residential developments, diverse retail and commercial businesses including multiple headquarter locations and the University of Michigan academic and athletic campuses.  

Ann Arbor provides its residents with excellent schools, a wide range of community amenities, a relatively stable employer base, and cultural and athletic attractions that are nationally recognized. The community is known for strong civic and community engagement and is viewed as progressive/liberal.  

The City has recently prioritized climate action, affordable housing, inclusion and other progressive values.

About the Role

The Payroll Supervisor is responsible for ensuring accurate and timely operations and reporting activities, including biweekly payroll processing, system administration, pay and taxation adjustments and calculations, tax filings, pay disbursements, and record retention. This position reports to the Accounting Services Manager.

Key Responsibilities

• Direct, supervise, and coordinate all payroll activities in a leadership role while serving as the payroll expert for the City
• Set short- and long-term priorities, objectives, and goals for the payroll area
• Ensures all payroll operations are carried out in accordance with established timeframes, policies and procedures, and applicable laws and regulations
• Identify and resolve complex issues related to earnings, deductions, taxation, withholdings, legal settlements, etc.
• Lead payroll system enhancements and implementation projects
• Oversee filing of payroll taxes ensuring compliance with federal, state, and local authorities
• Audit payroll records for accuracy
• Test and implement software updates, enhancements, new version releases and closely follow updates from the vendor as the lead payroll software administrator
• Partner with vendor (UKG) to ensure coding and programming of web software is in place for customization of collective bargaining agreement (CBA) provisions in order to automate manual customization

About You

• Bachelor’s degree in Business, Finance, Public or Personnel Administration, or related field
• Experience in payroll processing for 250+ employees
• Prior supervisory experience
• Experience processing payroll for multiple Collective Bargaining Agreements
• Knowledge of Federal, state and local laws and regulations including the Fair Labor Standards Act, IRS rules, deferred compensation, Social Security Administration rules, and the State of Michigan unemployment tax and withholding laws
• Certified Payroll Professional (CPP) designation by the American Payroll Association is preferred
• Experience with Ultimate Kronos Group (UKG) and UltiPro Time & Attendance (UTA) is preferred

Why work for us?

• Benefits offered for this opportunity: Non-Union Benefits Summary
• This position offers a hybrid work arrangement after an initial training and probationary period. Please note that business needs or specific duties impact hybrid work arrangements.
• The compensation range for this role is $82,000 - $98,550. The offer will be commensurate with experience.