Fleet Administrator - Remote

Fleet Administrator

Location:                                   Remote w/up to 20% travel

Department:                              Fleet Management

Reports To:                                 Director of Fleet Management

FLSA Employment Status:          Full-time, Salaried, Exempt

About Benton:

BTS specializes in all aspects of aerial and underground FTTH/FTTP construction. With over 20 years of experience building and maintaining fiber optic and legacy communication systems, we are counted on for our owner-operated team to deliver unparalleled quality and customer service. Our customers have included many of the nation’s largest MSOs and our markets have encompassed everything from urban metro projects to rural communities and in between. Our clients and service partners alike enjoy the benefit of knowing they're working with a reliable and reputable company, dedicated to delivering a hands-on experience, from start to finish.

Company Mission Statement:

At Benton Technical Services (BTS), our mission is to deliver unparalleled quality in bringing fiber to homes and businesses across the United States, supporting the infrastructure of technological advancement, and bridging the rural digital divide. We are committed to excellence in every project, ensuring reliable and high-performance connectivity that empowers our communities, with the agility to tackle projects of any scope. Our dedication to quality work, loyalty to our clients, and fostering strong partnerships are the cornerstones of our company. We strive to be the trusted partner in creating a connected future, driven by honesty and integrity, innovation, and a steadfast commitment to customer satisfaction.

Job Summary

The Fleet Administrator will administer the management, maintenance, and optimization of our fleet operations, ensuring efficiency and compliance while contributing to our mission of sustainability and operational excellence. This position focuses on providing excellent customer service to drivers, ensuring compliance with internal policies, and maintaining data integrity related to vehicle management. The role involves various administrative tasks, including vehicle registrations, insurance management, and compliance with DOT regulations, all aimed at supporting the company's operational efficiency and safety standards

Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position

• Provide administrative support for fleet-related projects and initiatives
• Assist in the development, implementation and enforcement of fleet management policies and procedures in alignment with industry standards and regulatory requirements.
• Analyze GPS data and fleet performance metrics to identify trends such as route efficiency and vehicle utilization, optimize usage, and implement cost-saving measures.
• Provide regular reports on fleet performance and any anomalies detected via the GPS system
• Monitor fuel consumption and expenses, identifying opportunities for efficiency improvements and sustainability initiatives.
• Manage the fleet database, ensuring accurate records of all vehicles, maintenance schedules, and compliance documentation.
• Coordinate routine maintenance and repairs for fleet vehicles, liaising with vendors and service providers to ensure minimal downtime.
• Support the procurement process for new vehicles, including specifications, budgeting, and vendor negotiations. 
• Issue fuel cards and manage driver fuel card agreements, including updates and terminations
• Other duties as assigned

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Education and/or Experience

Required:

• 2+ years of experience in fleet management or administration.
• Strong knowledge of vehicle maintenance practices and fleet operations.
• Proficiency in fleet management software and Microsoft Office Suite. 
• Clear understanding of Title, Registration and Permitting process for all types of vehicles to include IFTA, Base and IRP procedures
• Proficient in fleet management software (e.g., Samsara, Fleetio, or similar).

Preferred:

• Bachelor's degree in Business Management, Logistics, or a related field.
• Experience with budget management and cost analysis.
• Familiarity with industry regulations and compliance standards.

Knowledge, Skills, Abilities

• Ability to work independently and manage multiple priorities.
• Excellent organizational skills and attention to detail.
• Basic understanding of vehicle technologies and telematics.
• Experience with data analysis tools (e.g., Excel, Smartsheet) to track performance metrics.
• Ability to analyze problems, identify alternative solutions, propose actions and implement recommendations, with a focus on continuous improvement.
• Strong ability to communicate information and ideas clearly, concisely tactfully and courteously, both verbal and written, to effectively interact with business management officials, vendors, and employees
• Adaptability and resilience to work in a high pressure, fast-paced, and time sensitive remote work environment.
• Commitment to promoting sustainability and operational efficiency.
• Ability to establish and maintain effective working relationships with those you are in contact with at work, whether internal or external
• A knowledge and understanding of occupational hazards and safety procedures

Certificates, Licenses, Registrations: 

Competencies - To perform the job successfully, an individual should demonstrate the following competencies:

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, stand, walk, and operate office equipment. These may include requirements for fine motor skills, close vision, and the ability to communicate effectively. Specific tasks might involve keyboarding, reaching, lifting light objects, and occasional movement around the office.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The employee will normally work in a professional, climate-controlled office space equipped with desk, chair, and computer.

During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.  Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Benton Technical Services is an EOE. All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, and or sexual orientation/gender identity, age or genetic information. We participate in the E-Verify Employment Verification Program