Payroll and Tax Manager

Responsibilities Include: 

Strategic Payroll Oversight:

• Manage end-to-end payroll operations, ensuring timely execution and regulatory compliance for multi-state payroll processing.
• Oversee bi-weekly payroll administration, including timekeeping, wage calculations, tax deductions, and payroll adjustments.  Administer payroll, as necessary.
• Direct and optimize payroll systems, maximizing efficiency while ensuring system security and data integrity.
• Maintain and update payroll system, ensuring efficiency and proper system setup.
• Conduct audits and reconciliations to ensure payroll data accuracy and security.
• Generate financial reports, providing payroll analytics for budgeting and workforce planning.
• Develop and oversee payroll policies, establish guidelines for overtime, meal breaks, and work hours in collaboration with HR.

Payroll Compliance:

• Manage federal, state, and local payroll tax registration and filings, ensuring all regulatory deadlines are met.
• Research and stay up to date with changes in tax laws and regulations, ensuring compliance with evolving payroll tax standards.
• Conduct regular reconciliation of tax accounts, ensuring accuracy in payroll reporting and tax payments.
• Ensure compliance with FLSA guidelines, compensation structures, and pay equity requirements.
• Lead payroll audits, prepare documentation, respond to agency inquiries, and implement corrective actions.
• Manage unemployment claim processes, overseeing compliance with multi-state employer tax regulations.

Employee Experience & Payroll Support:

• Ensure high-level service in payroll issue resolution, promptly addressing employee concerns regarding deductions, bonuses, tax filings, and direct deposits.
• Participate in new hire orientation presentations, educating employees on payroll and tax-related policies.
• Provide training and support to payroll staff, ensuring accuracy and consistency in payroll execution.

Leadership & Collaboration:

• Collaborate with HR, legal, and accounting/ finance teams to ensure compliance with labor laws and company policies.
• Advise leadership on payroll trends, budget forecasting, and tax strategy to enhance organizational payroll efficiency.
• Collaborate with compensation team to accurately execute annual incentive plans and the merit process, ensuring consistency in payroll implementation.
• Support strategic initiatives related to pay equity compliance, salary structures, and general pay practices.
• Contribute to total rewards strategy, ensuring payroll functions support the organization’s compensation philosophy.