Company Administrator

Job Title: Company Administrator

Location: Hybrid - Atlanta

Reports to: Chief Financial Officer (CFO)

Department Name: Finance

Job Type: Full Time, Exempt

Overview

The Company Administrator will report to the Chief Financial Officer (CFO) and will be a critical member of the Rubicon Global team supporting various administrative tasks. The Company Administrator must be highly motivated, detail-oriented, and capable of juggling multiple responsibilities in a fast-paced work environment.

Key Responsibilities

• Provide administrative support to ensure efficient operations of the company including annual reports, filings, monthly sales tax reports, insurance forms and filings, corporate reports and other day-to-day tasks as needed.
• Maintain filing systems and databases.
• Conduct research and compile data for special projects including helping to create and organize the company’s current information.
• Prepare and organize documents such as business licenses, demand letters, LLC filings, franchise taxes, reports, and office mail (in mail and digital).
• Proactively develop relationships with key internal/external client contacts.
• Resolve straight-forward to moderately complex problems and issues which may arise.
• Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads.
• Develop and demonstrate a solid working knowledge of Rubicon Global structure, service lines, key personnel, and policies and procedures.
• Act as a liaison both internally and externally, always maintaining a sense of professionalism.
• Perform general clerical duties as assigned or apparent.

Qualifications

• Bachelor’s Degree preferred
• Outstanding communication, organization, attention to detail, and problem-solving skills; demonstrable initiative, creativity, and flexibility
• Strong written and verbal communication skills and ability to interact with internal and external partners.
• Strong knowledge of computers, Microsoft Office Suite, PowerPoint.
• Ability to work on multiple projects in a deadline driven environment.
• Ability to take self-initiative and be proactive    
• Ability to multi-task and prioritize workload
• High sense of urgency and ability to work in a fast paced, high-volume environment.
• Strong business acumen

Preferred skills, knowledge and abilities: 

• Previous startup experience, preferably in a rapid, high growth environment

Physical Demands and Working Environment

• While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time. Travel to attend team meetings may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions 
• To facilitate working from home, and as a requirement for this role, candidates must provide their own eligible, high speed internet access with sufficient bandwidth to execute all job functions. Company laptop will be provided 

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste.

We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendor and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.