Project Coordinator, Hospitality

Description

About Empire Office

Empire Office is the largest commercial furniture dealer in the world, with over 79 years of experience and more than 465 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen, and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

Overview

Empire Office is currently seeking a Remote Project Coordinator, Hospitality, to join our growing team. This role plays a key part in supporting all phases of FF&E projects, from initial planning to final closeout. As a highly collaborative position, the Project Coordinator will facilitate clear communication and coordination between clients, designers, vendors, and internal teams to ensure seamless project execution.

Key Responsibilities

• Support the management of FF&E and OS&E projects under the guidance of a senior team member
• Assist with interior design coordination, including organizing and tracking final specs
• Support the procurement process: preparing RFPs, collecting pricing, assisting with cost comparisons, and drafting POs
• Maintain project schedules: update tracking documents and help monitor order status
• Support logistics planning, including helping coordinate deliveries and installations
• Review project documents such as plans, spec books, and drawings with supervision
• Assist with quantity take-offs and item counts
• Support shop drawing and finish sample submittals by compiling packages and tracking approvals
• Communicate with external stakeholders (interior designers, vendors, logistics partners) on behalf of the project team
• Occasional on-site visits to support delivery and installation efforts
• Collaborate with internal teams, including Supply Chain, Finance, and Field Services
• Provide status updates and reports to senior team members or project leads
• Support budget tracking and invoice reconciliation under direction from senior staff

Qualifications

Skills & Qualifications

• 3-5 years of relevant experience in project coordination, procurement, hospitality design, or FF&E
• Bachelor’s degree or relevant experience; Interior Design or related field a plus
• Strong organizational and time management skills
• Proficient in Microsoft Office (Outlook/Excel/Word)
• Excellent communication skills, both written and oral
• Ability to work well in a team environment
• Strong attention to detail and ability to manage multiple tasks
• Willingness to learn and grow within the role
• Basic ability to read and interpret design documents (plans, spec sheets, or drawings)
• Problem-solving mindset and eagerness to take initiative
• Ability to travel occasionally (up to 10%)