Project Coordinator, Hospitality

extra holidays - extra parental leave
Work set-up: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

3-5 years of experience in project coordination, procurement, or hospitality design., Bachelor’s degree or relevant experience, interior design background preferred., Strong organizational, time management, and communication skills., Proficiency in Microsoft Office and ability to interpret design documents..

Key responsibilities:

  • Support FF&E and OS&E project management from planning to closeout.
  • Assist with interior design coordination and procurement processes.
  • Maintain project schedules and support logistics planning.
  • Communicate with stakeholders and support project documentation and reporting.

Empire Office logo
Empire Office Furniture SME https://www.empireoffice.com/
501 - 1000 Employees
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Job description

Job Details
Level:    Experienced
Job Location:    WFH FL - FL, FL
Position Type:    Full Time
Education Level:    4 Year Degree
Salary Range:    Undisclosed
Job Shift:    Day
Description

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Description automatically generated with low confidence

About Empire Office

Empire Office is the largest commercial furniture dealer in the world, with over 79 years of experience and more than 465 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen, and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

 

Overview

Empire Office is currently seeking a Remote Project Coordinator, Hospitality, to join our growing team. This role plays a key part in supporting all phases of FF&E projects, from initial planning to final closeout. As a highly collaborative position, the Project Coordinator will facilitate clear communication and coordination between clients, designers, vendors, and internal teams to ensure seamless project execution.

 

Key Responsibilities
  • Support the management of FF&E and OS&E projects under the guidance of a senior team member
  • Assist with interior design coordination, including organizing and tracking final specs
  • Support the procurement process: preparing RFPs, collecting pricing, assisting with cost comparisons, and drafting POs
  • Maintain project schedules: update tracking documents and help monitor order status
  • Support logistics planning, including helping coordinate deliveries and installations
  • Review project documents such as plans, spec books, and drawings with supervision
  • Assist with quantity take-offs and item counts
  • Support shop drawing and finish sample submittals by compiling packages and tracking approvals
  • Communicate with external stakeholders (interior designers, vendors, logistics partners) on behalf of the project team
  • Occasional on-site visits to support delivery and installation efforts
  • Collaborate with internal teams, including Supply Chain, Finance, and Field Services
  • Provide status updates and reports to senior team members or project leads
  • Support budget tracking and invoice reconciliation under direction from senior staff
Qualifications

Skills & Qualifications
  • 3-5 years of relevant experience in project coordination, procurement, hospitality design, or FF&E
  • Bachelor’s degree or relevant experience; Interior Design or related field a plus
  • Strong organizational and time management skills
  • Proficient in Microsoft Office (Outlook/Excel/Word)
  • Excellent communication skills, both written and oral
  • Ability to work well in a team environment
  • Strong attention to detail and ability to manage multiple tasks
  • Willingness to learn and grow within the role
  • Basic ability to read and interpret design documents (plans, spec sheets, or drawings)
  • Problem-solving mindset and eagerness to take initiative
  • Ability to travel occasionally (up to 10%)

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Furniture
Spoken language(s):
Somali
Check out the description to know which languages are mandatory.

Other Skills

  • Microsoft Office
  • Organizational Skills
  • Time Management
  • Communication
  • Detail Oriented
  • Teamwork

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