Offer summary

Qualifications:

Bachelor’s Degree in Business Administration, Marketing, Human Resources, or related field., Proven experience in administrative support and marketing coordination, preferably in recruitment., Proficiency in CRM software like JobAdder and Microsoft Office Suite., Strong organizational skills and attention to detail..

Key responsibilities:

Assist recruitment consultants with administrative tasks and marketing materials.

Schedule interviews and coordinate communication among stakeholders.

Manage onboarding processes and ensure compliance with safety and pre-employment requirements.

Monitor and manage recruitment tools, generate reports, and support payroll and billing processes.

Job description

Setup and Location: WFH

Work Schedule: 9:00 AM-6:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

We seek a Recruitment Coordinator to support recruitment processes, administration, and marketing activities, ensuring an efficient and positive experience for candidates and consultants. The ideal candidate should have experience in temp recruitment administration, including timesheet management, general admin support, and accounts receivable tasks. This role is critical for maintaining smooth recruitment operations, compliance, and enhancing overall service delivery.

What You'll Do

Assist Recruitment Consultants with administrative requests such as formatting resumes and marketing materials.
Schedule interviews and coordinate communication between candidates, recruiters, and hiring managers.
Complete signed contracts, reference checks, and CRM (JobAdder) compliance reviews.
Audit consultant activity and ensure accurate records in JobAdder.
Filter compliance reports from JobAdder to verify all pre-employment and ongoing candidate requirements are met.
Process tax and bank details for new hires.
Onboard new employees, including computer setup, JobAdder training, and internal systems inductions.
Ensure compliant onboarding for temp staff and contractors, including safety inductions using WorkPro.
Update JobAdder with accurate client, candidate, permanent, and temp job details.
Run staff KPI reports through JobAdder.
Calculate monthly consultant fees and placements and send reports to managers.
Manage Seek usage and monthly billing.
Monitor and manage subscription services such as Seek, LinkedIn Recruiter, and JobAdder.
Manage directors’ calendars and coordinate meetings.
Use AI tools like Apollo to assist in creating marketing materials and campaigns in collaboration with consultants.
Coordinate company insurance renewals for the business.
Assist payroll processing by chasing timesheets and following up on unpaid invoices.

Requirements

What You Bring

We’re looking for someone who:

Bachelor’s Degree in Business Administration, Marketing, Human Resources, or a related field.
Proven experience in administrative support and marketing coordination, preferably in the recruitment field.
Basic understanding of accounting and payroll systems like Xero, Astute Payroll, or similar tools.
Proficiency in CRM software, specifically JobAdder, and other relevant tools.
Strong organizational and multitasking skills with excellent attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience with social media management and content creation.
Strong analytical skills with the ability to interpret data and provide actionable insights.
Familiarity with industry trends and best practices in marketing and administration.

Benefits

Why You’ll Love Working Here

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

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