Offer summary

Qualifications:

Strong organizational and communication skills., Experience with ATS systems, preferably Loxo., Ability to coordinate interviews across multiple time zones., Detail-oriented with a proactive attitude..

Key responsibilities:

Support the recruiting team throughout all stages of the hiring process.

Coordinate interviews between candidates and clients across different time zones.

Maintain and update candidate and job records in the ATS.

Assist with posting roles, preparing marketing materials, and internal communications.

Job description

Our client is a top-rated executive search firm that partners with some of the most innovative tech and digital companies to hire exceptional talent. With over 28 years in the industry, they bring deep expertise, strong relationships, and a people-first mindset to everything they do.

They’re a remote-first team with a vibrant, collaborative culture, known for hustle, heart, and high performance. They believe in clear communication, working smart (and fast), and treating candidates, clients, and teammates with care.

There are a few things they look for in every hire:

Team-first mindset – They collaborate, communicate, and problem-solve together.
Excellence over ego – They strive for high-quality work, even when things move fast.
People-first attitude – They never forget there’s a human on the other side of the screen.
Curiosity and accountability – If you don’t know something, you ask. And then you learn it.

They’re looking for a Recruiting Coordinator who thrives in a fast-paced, detail-oriented environment. This role is perfect for someone who loves being the go-to person, keeping everything on track behind the scenes, and delivering a great experience to both candidates and clients.

You’ll be responsible for supporting the recruiting team across all stages of the process, from job postings to interview coordination to keeping their ATS (Loxo) buttoned up and accurate. You’ll also sit in on client calls, help maintain order in their systems, and act as a key internal communicator when things change (as they often do!).

Coordinate interviews between candidates and clients across multiple time zones
Maintain and update jobs and candidate records in their ATS (Loxo)
Post roles on LinkedIn and scrub job descriptions for clarity and professionalism
Help to prepare marketing collateral for new job opportunities and clients
Help manage and circulate internal updates about job reports and shifting priorities
Support all recruiters across the firm - they’re a lean and highly collaborative team
Track placements and ensure proper data is logged for bonus payouts and success tracking
Jump in wherever needed - from calendar juggling to cleaning up a contact record