Accounts Payable Representative I

ABOUT THE CLIENT: Our client is a long-standing company that provides technology solutions to businesses across the U.S. They focus on making tech easier to manage by offering reliable support and practical services tailored to each clients needs. With decades of experience and a strong team of experts, theyve built a reputation for helping organizations work smarter and more efficiently.
OVERVIEW: As an Accounts Payable (AP) Representative I, you are responsible for paying accounts and vendor invoice reconciliation.

DUTIES AND RESPONSIBILITIES:
- Prepare accounts payable invoices for data entry including matching Purchase Orders (POs) with invoices.
- Process weekly accounts payable and refund checks including issuing manual checks and CODs as necessary.- Research vendor phone calls and discrepancies.
- Review mileage and expense reports/procedures and process for payment.
- Complete vendor credit applications and tax-exempt forms.
- Maintain EFT accounts for vendors.
- Process all credit card statements for payment.
- Reconcile Monthly Vendor Statements.
- Review and process old open purchase orders.
- Retrieve & Enter New Vendor Information (W-9 forms, Contacts).
- Maintain Vendor status with regard to 1099 status.
- Assist in preparing annual 1099 forms.
- Process and maintain monthly/biweekly payments (rents, child support).
- Accurately maintain documentation and comply with administrative procedures in a timely basis to include time entry.
- Attend required company and departmental meetings.
- Act in accordance with the client's policies and procedures as set forth in the Employee Handbook.
- Perform other related duties as assigned.

QUALIFICATIONS:
- An associate degree and two years of accounts payable or accounting experience; or equivalent combination of education and
experience.

- Proficiency with business collaboration tools such as MS Office applications and Outlook.

- Superior internal and external customer service and communication skills.

- Enthusiastic, dedicated to the challenge of helping other people.- Demonstrates attention to detail.

- Strong ability to exercise independent judgment.

- Self-starter with the ability to perform with little or no direct supervision.

-   Excellent organizational and time/task management skills with the ability to prioritize tasks and work within a defined
timeline and to operate with changing priorities.

- Function collaboratively as part of a fast-paced, client orientated team.