Offer summary

Qualifications:

High school diploma required., 1-2 years of administrative experience preferred., Proficiency in English and Spanish, including business vocabulary, is highly desired., Strong organizational skills with attention to detail and accuracy..

Key responsibilities:

Assist in preparing and organizing H-2A visa-related documents.

Manage incoming and outgoing mail, including shipping and tracking.

Support the maintenance of accurate records in the case management system.

Provide general administrative support such as copying, scanning, and answering calls.

Job description

Description

You spend more than half of your waking hours working. Make these precious, fleeting moments matter by working for an organization and a cause you can believe in.

Western Growers exists for one reason only: to ensure the future viability of its members – the hard-working, salt-of-the-earth farmers who grow the fruits, vegetables and tree nuts that feed our nation and nourish our bodies.

Our members depend on us to help them remain competitive and profitable as they face challenges that make it increasingly difficult and expensive to do business. Our goal is to fight for them– heart and soul –every single day. We passionately advocate, facilitate technological advancements and provide insurance for our members. We do all of this, and more, from a position of leadership in the agriculture industry.

This mission requires a team of intelligent, inquisitive and innovative individuals connected for our common purpose.

The core company philosophy that strengthens our mission is that everything starts with people. Every employee of the organization has access to research-based training to encourage and support Outward Inclusion philosophy and our DEI initiatives. As an element of this training, employees are encouraged to recognize that there isn’t a work life and a home life, there is one life. This recognition throughout the organization emphasizes the value of finding a healthy and happy balance in every employee’s life. One way that is realized for employees of Western Growers is flexible work arrangements with work-from-home, in-office or hybrid options.

At Western Growers, we recognize and welcome the many qualities you can bring to the team.

Grow with us.

Compensation: $41,273 - $58,654 with a rich benefits package that includes profit-sharing.

Job Description Summary

The H-2A Assistant reports directly to the Manager, H-2A Services, and plays a crucial role in the administrative support of the H-2A Services Department. The incumbent assists in the preparation and organization of H-2A visa-related forms and documents, ensuring that all paperwork is accurate and submitted on time. Additionally, the role provides comprehensive administrative support, helping to streamline operations and facilitate efficient communication within the team. This role involves managing incoming and outgoing mail, including shipping responsibilities, and any other related tasks that support the H-2A visa application and maintenance processes.

Qualifications

High School diploma and one (1) to two (2) years of prior experience in an administrative capacity, preferred.
H-2 visa or other immigration-related professional experience, highly desired.
Proficiency in both English and Spanish, including business vocabulary, grammar, writing, and accurate translation abilities, is highly desired. Bilingual skills are a plus for verbal and written communication.
Outstanding communication, composition and writing skills, including grammar, spelling, and punctuation. Excellent computer skills and proficiency with MS Office Suite (Word, Excel, Outlook) and Adobe Acrobat with the ability to learn new or updated software.
Exceptional attention to detail with high degree of accuracy, and organizational skills, able to meet deadlines, adjust to changing priorities with continued attention to detail and ability to perform well under pressure.
Strong ability to work efficiently and effectively in a multiple task, multi-project, and multi-demanding environment.
Ability to work independently, organize work economically and efficiently and maintain good interpersonal relations and communications with clients and staff.

Duties And Responsibilities

H2A Operations

Assist in preparing I-129 petition packages for mailing to USCIS.
Receive daily mail; identify, register, scan, and store I-129 packagesI-797C receipts, I-797B and I-797A Approval Notices in the case management system.
Identify and notify accordingly of Form I-129 notifications not received.
Manage incoming and outgoing mail, including shipping and tracking as needed.
Support internal processes by keeping digital and physical records organized in the client’s folders.

Administrative Support

Assist in maintaining the integrity and organization of the case management system, ensuring all information is accurate, current, and properly recorded.
Ensure timely entry and updates of incoming mail or documents in the system and notify relevant team members as needed.
Provide general administrative support, including but not limited to copying, scanning, filing, answering incoming calls, and distributing messages.
Act as a liaison between internal team members to ensure timely communication regarding mail received across assigned departments.
Occasionally assist with various special projects, research initiatives, and presentations.

Other

Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.

All other duties as assigned.

Physical Demands/Work Environment

The physical demands and work environment described here represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.

Required profile