Offer summary

Qualifications:

Secondary education and professional training in administrative techniques or secretarial activities., Proficient in English, with Dutch as an asset., Intermediate to advanced Excel skills., Strong organizational, multitasking, and problem-solving abilities..

Key responsibilities:

Provide day-to-day support for business travel arrangements related to EUSPA/ESA contracts.

Process and settle travel claims against supporting invoices and receipts.

Manage internal office administration and facility management activities as required.

Maintain up-to-date travel records and documentation.

Job description

Telespazio Belgium can count on almost 40 years of experience in Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

Currently, we are looking for a highly enthusiastic Administrative Assistant who will work for Telespazio Belgium, in Katwijk Aan Zee, The Netherlands.

What is expected from you:

Day-to-day support to the employees regarding business travel arrangements related EUSPA/ESA contracts
Process and settle travel claim against supporting invoices/receipts following customer and company guidelines (EUSPA/ESA contracts)
Receiving and checking invoices from the travel agency
Entering the data into company’s database after settlement
Management of internal office administration and facility management activities, as required
Maintain up-to-date travel records and documentation

What you offer:

Secondary education and professional training in administrative techniques or in secretarial related activities
Proficient in English, speaking Dutch is an asset.
Intermediate to advance Excel Skills.
Proactiveness and problem-solving attitude.
Strong organizational and multitasking skills.
Excellence attention to detail.
Ability to work in a changing and fast-paced environment.
Ability to interact with people at different levels leveraging the communication style according to the situation, the hierarchy, and the cultural environment.

What we offer:

1 year contract, renewable
30 days of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
After 6 months of working on-site, a hybrid working scheme (3 days in the office and 2 days remote in the Netherlands) can be applied;
Fully paid collective extensive health insurance scheme;
A good pension scheme with no personal contribution;
A career development (Coursera membership)
Commuting allowance

When:

Deadline to apply:ASAP

Where:

You will be working within our Telespazio Belgium office in Katwijk Aan Zee, the Netherlands.

Please note that interviews will be held either via Teams, Skype, Webex, or other digital platforms or in person.

We look forward to receiving your application for this position!

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