Escrow Coordinator

Who We Are

Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we’re no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborhoods in Northern and Southern California, and Colorado! Since our beginning, we have always strived to set ourselves apart from other builders. We do this by looking ahead. We make sure that the products we are providing are the best for our homebuyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach every one of these criteria.

At Trumark, our brand purpose is to Enhance the lives of people by creating inspiring living environments - Enhance and Inspire.

Overview

The Escrow Coordinator will be responsible for the opening, processing, and closing of escrow files in a proper and timely manner. This position carries a high level of responsibility for accuracy in the projection and timely coordination of escrow closings. Frequent and accurate communication with the sales, options, and field associates, as well as escrow companies and lenders, is critical. 

Responsibilities 

• Take the lead on all new community setup activities in the Northern California division.
• Review sales contract packages for completeness and accuracy. Copy, distribute and file accordingly. Update Newstar Database.
• Reconcile final sales price to ensure all option upgrade monies and credits are accounted for prior to close of Escrow. Verify all deposit checks have cleared with the Title Companies.
• Gather, complete, distribute and file accordingly all required closing documents, including Natural Hazard Reports, Tax Disclosures, Grant Deeds, Notices of Completion and FHA/VA docs (as applicable)
• Review and approve Estimated Closing Statements (prior to closing) and Final Closing Statements (after closing) to ensure accuracy, including all fees charged by construction lender, escrow, title, lenders, and commissions.
• Monitor loan and escrow status, which includes the following:
  1. Attend weekly status meetings with sales and preferred lenders.
  2. Update status reports daily to reflect the most current and accurate information and distribute accordingly.
  3. Monitor contingent sales status (as applicable)
  4. Monitor any cancellations.
• Maintain all DRE Branch licenses.
• Collaborate across departments to streamline processes and maintain consistency in document management.
• Build a comprehensive process manual to ensure consistency and support team training.
• Follow up with Sales on issues such as unpaid appraisals or non-responsive buyers and escalate as appropriate
• Master mail merge functions for efficient contract generation and distribution.
• Maintain and update the new community sales release tracker daily.
• Work closely with Finance to ensure proper file organization for compliance and audit-readiness, including 2025 folder structures.
• Perform all other duties as assigned.

Education and Additional Requirements:

• Two+ years of experience in real estate or escrow
• High School Diploma required
• Proficiency with MS Word, Excel, and Outlook
• Notary Public a plus
• Excellent verbal, written and oral communication skills
• Strong organization and multi-tasking skills
• Knowledge of Newstar (or equivalent database) is a plus
• Must possess a professional attitude to represent the company in a positive manner
• Proactivity, flexibility, and attention to detail a must

Why Work for Trumark?

• Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
• We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
• Exceptional Medical Benefits (100% Employee + 60% Dependent).
• Monthly wellness stipend. 
• Milestone Appreciation Program
• 401k with company matching, we are helping you plan for future retirement.

EEO Statement

At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Statement to Outside Staffing Agencies 

Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark’s recruiting department handles all recruiting/hiring processes – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations.