Virtual Assistant - Law Firm

Work set-up: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

Previous experience as a virtual assistant or in a legal administrative role is required., Familiarity with legal terminology and office procedures is preferred., Proficient in email management tools and platforms like Gmail or Outlook., Strong attention to detail and excellent written communication skills are essential..

Key responsibilities:

  • Monitor and manage the attorney’s email inbox for timely responses.
  • Organize and categorize emails by urgency and subject matter.
  • Draft and send email responses as directed by the attorney.
  • Coordinate communication with clients and court personnel via email.

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RegisRO Startup https://www.regisro.com/
11 - 50 Employees
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Job description

Overview:
We are seeking a highly organized and detail-oriented Virtual Assistant to support a busy attorney by managing and organizing their email communications. The ideal candidate will have experience working with legal professionals, excellent written communication skills, and a proactive approach to ensuring the attorney stays on top of important correspondence.


Key Responsibilities:
  • Monitor and manage the attorney’s email inbox daily to ensure timely responses and follow-ups
  • Organize and categorize emails by urgency, subject matter, and client/case
  • Flag and prioritize critical messages that require the attorney’s immediate attention
  • Draft, proofread, and send email responses as directed by the attorney
  • Maintain a clean and organized inbox by archiving or deleting unnecessary emails
  • Set reminders or calendar events based on emails requiring follow-up actions
  • Coordinate with clients, opposing counsel, court clerks, and internal staff via email
  • Track communication history and maintain confidential records related to case files
  • Identify and implement improvements to streamline email workflow
Qualifications:
  • Previous experience working as a virtual assistant, executive assistant, or in a legal administrative role
  • Familiarity with legal terminology and basic legal office procedures is preferred
  • Proficient in Gmail/Outlook and email management tools (e.g., Clean Email, SaneBox, or rules/filters)
  • Strong attention to detail and ability to manage a high volume of communication
  • Excellent written communication skills and professional email etiquette
  • High degree of discretion and confidentiality
  • Self-motivated, reliable, and able to work independently with minimal supervision
Preferred Skills (not required):
  • Experience with legal practice management software
  • Understanding of court deadlines and legal documentation processes

Note:  This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s).  Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.   

No Third Party Agencies or Submissions Will Be Accepted.   

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP   

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
 

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Detail Oriented
  • Microsoft Outlook
  • Self-Motivation
  • Reliability

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