Offer summary

Qualifications:

1-3 years of experience in an administrative support role, preferably as an executive assistant., Proficient in Microsoft Office Suite, especially Excel, with strong organizational skills., Excellent written and verbal communication skills, capable of interacting with various stakeholders., Ability to handle sensitive information with confidentiality and professionalism..

Key responsibilities:

Provide high-level administrative support, including calendar management and email correspondence.

Serve as a liaison between the executive and employees to facilitate communication and operations.

Manage documents, organize files, and support day-to-day office needs.

Schedule meetings, prepare notes, track action items, and assist with time management for the executive.

Job description

This is a remote position.

Job Overview:

Are you a high-performing professional who excels at managing executive schedules and ensuring operations run smoothly? We seek an Executive Assistant to provide comprehensive support to a busy executive operating on Pacific Standard Time. If you are adept at anticipating needs, managing complex schedules, and maintaining confidentiality, this position is ideal for you!

Working Hours: 8:00 AM – 4:00 PM Pacific Standard Time (PST)

Key Responsibilities:

Executive Support: Provide high-level administrative support, including calendar management, email correspondence, and time optimization to ensure the executive’s day flows efficiently.
Communication Coordination: Serve as a liaison between the executive and employees, maintaining smooth communication and helping facilitate internal operations.
Administrative Tasks: Handle general administrative duties such as managing documents, organizing files, and supporting day-to-day office needs.
Email & Calendar Management: Monitor and organize email inboxes, draft replies as needed, and ensure all meetings and appointments are scheduled, updated, and followed up on.
Time Management Assistance: Help the executive stay on top of priorities, reminders, and deadlines.
Document Preparation: Utilize Microsoft Excel and other Office tools to prepare reports, spreadsheets, and presentations.
Meeting Coordination: Schedule and prepare for meetings, take notes, track action items, and follow up as needed.

Who You Are:

Proactive and Resourceful: You anticipate and handle needs before they become challenges.
Exceptional Organizational Skills: You can prioritize important tasks, manage time effectively, and streamline operations to improve efficiency.
Strong Communicator: Excellent written and verbal communication skills, capable of dealing effectively with people at all levels.
Tech-Savvy: Proficient in Microsoft Office Suite, especially Excel, and comfortable learning new digital tools quickly.
High Integrity: Trusted to handle sensitive information and situations with the utmost confidentiality and professionalism.
Adaptive: Flexible in response to changing priorities and able to work effectively under pressure.
Team Player: Skilled at building relationships with colleagues and employees, and contributing positively to a collaborative work environment.