Senior Executive Assistant (Global C-Level Support) – Remote

About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading Europe-based destination management company with deep expertise in crafting tailor-made travel experiences and events across the continent. They specialize in delivering bespoke itineraries and end-to-end solutions for travel agents, tour operators, and event planners catering to a wide range of travellers—from leisure groups and students to individual FIT clients, corporate MICE, and large-scale destination events.

With a passion for showcasing Europe’s cultural richness, iconic landmarks, and natural beauty, they create immersive travel packages that include curated accommodations, guided tours, ground transportation, and expert-led excursions. Their regional and multi-country itineraries are known for their attention to detail, operational excellence, and ability to meet the evolving needs of diverse international audiences.

About the Role

We’re hiring an Senior Executive Assistant (Global C-Level Support) to partner directly with our client, bringing clarity, coordination, and follow-through to their fast-paced operations. This role is built for an experienced Executive Assistant who thrives in dynamic environments and can manage a mixed portfolio of professional and personal tasks. You will be instrumental in keeping the COO organized and focused, from managing complex calendars and communications to overseeing key project milestones. If you are resourceful, proactive, and comfortable using AI tools to boost productivity, this is the role for you.

What you’ll do

• Own and manage the client’s calendar, emails, and meetings: Proactively schedule, prioritize, and protect focus time. You’ll also manage the inbox, drafting clear and professional communications on behalf of the client.

• Track and drive project milestones: Attend key meetings to take notes and track action items, following up with stakeholders to ensure deliverables are met and projects stay on schedule.

• Coordinate complex logistics: Organize internal and external meetings across time zones via Microsoft Teams and manage all international travel, including flights, hotels, and visas.

• Enhance efficiency with AI: Use AI tools like ChatGPT and Copilot to streamline documentation, automate routine tasks, and boost overall productivity. You'll also research and recommend new tools and methods to enhance workflows.

• Provide comprehensive support: Handle both business and personal administrative tasks, including managing expenses, organizing confidential files, and assisting with special projects.