Administrative Assistant

We’re on the lookout for an enthusiastic, detail-oriented, and proactive Administrative Assistant to join our team! In this dual role, you’ll be supporting our executive team and making sure the office runs like clockwork every day. 

You’ll play a key part in keeping things organized, handling day-to-day tasks, and making life a little easier for everyone—especially our Board. If you’re someone who enjoys staying on top of things, communicating clearly, and keeping things running smoothly, this could be the perfect fit for you! 

About us: GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We’ve been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board. 

Our team is made up of 300+ fantastic individuals working in distributed locations. We’re global, remote-friendly, and multicultural, yet we share the same values.  

Key Responsibilities:  

• managing the Board’s meeting calendar and coordinating with key stakeholders 
• organizing Board meetings, including preparing meeting rooms and arranging lunches 
• planning and coordinating business travel for Board members and employees, including booking flights, trains, hotels, and car rentals, and handling travel expense reports 
• managing mail, handling incoming and outgoing correspondence and calls, and ensuring smooth information flow between the Board and other departments 
• handling Board members’ expense reports 
• carrying out ad hoc tasks related to the Board’s ongoing activities 
• assisting with planning and coordinating in-office company meetings and events 
• providing general administrative support to the GetResponse office and its employees on a daily basis 

You may be a perfect fit if you have: 

• at least 1 year of experience in a similar administrative role 
• excellent organizational skills and attention to detail 
• the ability to manage multiple projects and prioritize effectively 
• a proactive, responsible approach to problem-solving 
• a positive, empathetic attitude and strong interpersonal skills 
• proficiency in online information research 
• the ability to work independently and handle confidential information 
• excellent communication and collaboration skills 
• basic proficiency in Microsoft Office 
• very good command of English (minimum C1 level) 
• native or near-native proficiency in Polish 
• experience working on a MacBook and a valid cat.B driving license would be a plus

Salary range:    

Contract of employment: 5500 – 7500 PLN gross/month   

Extra perks include:     

• private medical care for employees and their family members  
• employee referral program – up to 10 000 PLN for recommending a friend 
• corporate life insurance  
• employee pension program (PPE) 
• flexible working hours and no meeting days – we want to help you adjust your schedule to your activities  
• wellbeing and mental health culture – mental health helpline, sport card, yoga classes, etc.  
• modern equipment – most of our teams work on MacBooks  
• English classes  
• internal initiatives like webinars, knowledge-sharing sessions, and more! 

Apply and enjoy our fully remote online recruitment process!   

• review stage: We’ll check your resumé/CV to screen for various criteria and match your talents with opportunities.    
• phone interview: We’d like to get to know you, and vice versa. Let us know why you want to join our team and why you’d be a great fit with us.  
• task challenge: Show off your skills! We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.       
• interviews: It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what’s in store for you.    
• offer: If you have what it takes, accept our offer and — welcome aboard! Join our team and be in great company!

Magda is the recruiter responsible for this process – if you have any additional questions, feel free to contact her!