IT Bookkeeping & A/R Collections at Red Cup IT, Inc.

We are looking for an IT Bookkeeping & Accounts Receivable (A/R) Collections role combines traditional bookkeeping responsibilities with a focus on managing and collecting outstanding receivables, often within a technology-driven environment. This position ensures accurate financial record-keeping, timely invoicing, and effective collection of payments from clients, contributing to the organization’s financial health.

Key Responsibilities

• Record, track, and reconcile daily financial transactions, including purchases, sales, receipts, and payments, using accounting software and IT tools
• Prepare, generate, and send invoices to clients; ensure all company invoices are accurately recorded and tracked
• Monitor accounts receivable, maintain listings of outstanding balances, and follow up with customers regarding overdue accounts
• Make outbound collection efforts via phone and email to resolve delinquent accounts and reduce aged receivables
• Provide customer service related to billing and collection issues, including processing refunds, account adjustments, and resolving discrepancies
• Collaborate with sales, management, and other departments to address and resolve billing or payment issues
• Prepare and distribute monthly financial statements and reports, such as cash flow, income statements, and balance sheets
• Assist with month-end processes, bank deposits, and audit preparation as needed
• Maintain compliance with financial policies, procedures, and legal requirements
• Support the implementation of new procedures and features to enhance workflow and efficiency in the department
• Utilize and maintain proficiency in accounting and office software, such as QuickBooks, PeopleSoft, and Microsoft Office (especially Excel)

Required Skills and Qualifications

• Proficiency with computerized accounting software and office suite applications (Excel, Word, Outlook)
• Strong organizational skills, attention to detail, and ability to multi-task in a fast-paced environment
• Excellent written and verbal communication skills for interacting with clients and internal teams
• Ability to analyze and resolve account discrepancies and negotiate payment arrangements
• Knowledge of accounting principles, general ledger, and financial reporting
• Experience in accounts receivable, collections, and bookkeeping; prior experience in an IT or technology-driven setting is a plus
• Bachelor’s degree in Accounting, Finance, or related field preferred; relevant coursework or certifications are an advantage
• Familiarity with GAAP and understanding of tax obligations related to receivables and payables

Typical Duties

• Generate and send out invoices to clients
• Advise customers on debt repayment strategies
• Locate and notify customers of delinquent accounts
• Post payments and reconcile customer accounts
• Negotiate credit extensions when required
• Prepare batches of invoices for data entry
• Assist with daily banking requirements and prepare bank deposits
• Print and distribute monthly financial reports
• Maintain accurate records of accounts receivable and payable