Administrative Assistant

Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong administrative skills, proficiency in Microsoft Office Suite, experience with customer relationship management (CRM) systems, and the ability to manage multiple tasks efficiently while maintaining confidentiality.

Key Responsibilities:

• Perform accurate and timely data entry, ensuring all information is up-to-date and correctly recorded.
• Manage and maintain schedules, appointments, and travel arrangements for team members.
• Prepare and edit documents, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
• Assist in organizing meetings, conferences, and events, including booking venues, arranging catering, and coordinating schedules.
• Maintain and update CRM systems, ensuring client information is current and accurate.
• Handle phone calls and emails, providing excellent customer service to clients and internal team members.
• Reconcile commission statements monthly by entering data from received statements into the Green Tree Commission statement format.
• Support the finance department by processing invoices, expense reports, and other financial documents.
• Follow up on quotes and manage multiple incoming quotes weekly.
• Assist in special projects and perform other administrative tasks as assigned.
• Schedule, follow up, and coordinate events as needed.
• Maintain and update the case board, ensuring all options and pricing are accurate and up to date.

Qualifications & Technical Skills:

• Bachelor’s degree required.
• Minimum of 3 years of proven experience as an Administrative Assistant or in a similar role. (Must Have)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems. (Must Have)
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. (Must Have)
• English proficiency, with excellent written and verbal communication skills.
• High attention to detail and accuracy in data entry and administrative tasks.
• Ability to work independently and collaboratively in a team environment.
• Strong interpersonal skills and a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in email communication and management.

Soft Skills:

• Highly organized with exceptional organizational skills. (Must Have)
• Self-starter with a proactive and problem-solving mindset.
• Willingness to learn and adapt to new processes.
• Strong interpersonal and communication skills.
• Punctual and reliable with a strong sense of responsibility.

If you meet the qualifications and are looking for an opportunity to contribute to a dynamic team, we encourage you to apply!

Benefits

- Competitive salary and benefits package.

- Opportunity for growth and career development.

- Training and support to enhance technical and customer service skills.

- Work in a dynamic and multicultural environment.