Offer summary

Qualifications:

Proven experience in administrative support or personal assistance., Strong proficiency in digital tools and office software., Excellent written and verbal communication skills., Experience in healthcare or psychological services preferred..

Key responsabilities:

Serve as the primary point of contact for client communications and inquiries.

Manage complex scheduling and calendar coordination across multiple business ventures.

Execute social media management strategies across various platforms.

Provide exceptional customer service to clients and stakeholders.

Job description

This is a remote position.

Schedule:

Part-time (Up to 20 hours/week) Daily schedule (M-F), up to 20 per week. Prefer morning hours (start 7 or 8PST) at least 3 days/week but the hours can be flexible throughout the day with right fit.

Client Timezone: PST

Client Overview

Join an innovative healthcare services provider specializing in psychological wellness and mental health support. This growing organization operates multiple successful ventures in the mental health space, delivering cutting-edge psychological services through both traditional and digital channels. With a strong focus on client care and professional development, this organization stands at the forefront of modern mental health service delivery.

Take on an exciting role as a Personal Assistant supporting a dynamic entrepreneur in the psychological services field. You’ll be the key support pillar across two innovative mental health ventures, managing crucial administrative operations and client communications. This position offers unique exposure to the healthcare sector while utilizing your organizational and digital skills to drive business success. You’ll work in a flexible, remote environment where your initiative and ability to manage multiple priorities will be highly valued. This role provides an excellent opportunity to grow professionally while contributing to meaningful work in the mental health field.

Responsibilities

Serve as the primary point of contact for client communications and inquiries
Manage complex scheduling and calendar coordination across multiple business ventures
Process and distribute confidential client reports and documentation
Execute social media management strategies across various platforms
Handle comprehensive email management and correspondence
Coordinate administrative operations between multiple business entities
Maintain and manage content within Kajabi platform (if experienced)
Create and edit basic marketing materials using Canva
Provide exceptional customer service to clients and stakeholders
Monitor and respond to time-sensitive requests
Maintain organized documentation and filing systems
Support various back-office operations as needed

Requirements

Proven experience in administrative support or personal assistance
Strong proficiency in digital tools and office software
Experience with social media management and best practices
Knowledge of or willingness to learn Kajabi platform
Demonstrated ability to handle confidential information with discretion
HIPAA compliance knowledge or willingness to obtain certification
interest in women's health issues
Excellent written and verbal communication skills
Strong organizational abilities and attention to detail
Self-motivated with proven ability to work independently
Professional demeanor and outstanding interpersonal skills
Experience in healthcare or psychological services preferred
Ability to manage multiple priorities effectively
Comfortable with remote work environment

Benefits

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Required profile