Offer summary

Qualifications:

Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant., Knowledge of office management systems and procedures., Proficiency in MS Office, particularly MS Excel and MS PowerPoint., High School degree; additional qualifications as an Administrative Assistant or Secretary are a plus..

Key responsabilities:

Answer and direct phone calls and organize appointments.

Plan meetings, take detailed minutes, and assist in preparing reports.

Maintain filing systems, update office policies, and order supplies.

Act as the point of contact for clients and provide general support to visitors.

Headquartered in Houston, Texas, Jiffy Lube International, Inc. has more than 2,000 franchised service centers across North America, serving over 20 million customers annually. As a leading provider of automotive preventive maintenance, Jiffy Lube offers a range of services from oil changes and tire rotations, to everything in between.Now is a great time to join a proven industry leader by becoming a Jiffy Lube franchise owner.As a Jiffy Lube Service Center Owner, you would be associated with a strong brand with over 35 years of success. With instant name recognition, the collective knowledge of hundreds of other owners, and the support of a national brand, you’ll have the tools you need at your disposal — letting not just your customers Leave Worry Behind®, but you as well.To learn more about franchise opportunities with Jiffy Lube, please contact us at 1-800-327-9532 or visit our website at https://franchise.jiffylube.com/.

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Required profile