Offer summary

Qualifications:

Experience in administrative management, preferably in trade, construction, or service-based industries., Proficiency in job management software (simPRO or similar) and financial processing systems like Xero., Strong organizational and multitasking skills across operations, finance, and compliance., Knowledge of safety and compliance regulations in the electrical or construction industry is desirable..

Key responsabilities:

Maintain and update job management software (simPRO) and ensure accurate supplier catalogues and compliance records.

Oversee field staff license compliance and adherence to safety protocols.

Process and track purchase orders, supplier deliveries, and manage financial transactions including invoice processing.

Develop and maintain Standard Operating Procedures (SOPs) and implement digital record-keeping systems to enhance efficiency.

Job description

Job Title: Administration Manager

Company: GOTEAM

Location and Workplace: Work from Home

Shift Schedule: Day Shift (6:00 AM to 3:00 PM Philippine Time)

Salary: Up to 100K depending on experience

Go Team is seeking an experienced Administration Manager to oversee job management, compliance, and financial processes while ensuring operational efficiency. This role involves managing job control systems (simPRO), coordinating field staff compliance, processing supplier invoices, and maintaining financial records. The ideal candidate will excel at multitasking, ensuring accuracy in documentation, and driving digital record-keeping improvements while collaborating with finance and field teams.

In this position, you will be:

Maintain and update job management software (simPRO), ensuring accurate supplier catalogues, billing templates, and compliance records.
Oversee field staff license compliance, inductions, and adherence to safety protocols.
Process and track purchase orders, supplier deliveries, and cost management.
Ensure job control processes, including safety audits, job documentation, time tracking, and material usage.
Manage financial transactions, including supplier invoice processing (simPRO to Xero) and reconciliation.
Schedule and coordinate meetings, track key actions, and consolidate reports for team briefings.
Develop and maintain Standard Operating Procedures (SOPs) and compliance policies.
Implement and enhance digital record-keeping systems to improve internal documentation and efficiency.

In this position, you will be:

Experience in administrative management, preferably in trade, construction, or service-based industries.
Proficiency in job management software (simPRO or similar) and financial processing systems like Xero.
Strong organizational and multitasking skills across operations, finance, and compliance.
Experience in invoice processing, reconciliation, and supplier management.
Ability to develop and implement SOPs and maintain digital record-keeping systems.
Knowledge of safety and compliance regulations in the electrical or construction industry (desirable).
Strong communication and stakeholder management skills.
Problem-solving and time management abilities to balance multiple priorities effectively.

Your Benefits

Company-provided laptop and an extra monitor for enhanced productivity and convenience
Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life
Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner
24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues
Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
P1,000,000 Life Insurance coverage for the Team Member
Leave credits above industry standards, including additional client-specific leave entitlements.
Welcome gift on your first day
Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia

Your Family's Benefits

24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP)
Free Telemedicine for four family member
Personal invites for your family members to our monthly virtual events, with opportunities to win prizes

About Us

Company Name: GOTEAM

Achievements:

Consistently raising the bar in employee engagement with an 85% score—leaving the global average of 23%, the US average of 33%, and even best practice organizations at 70% in the dust.
Certified as a Great Place to Work for four years running—because when you’re great, you just keep proving it.
Over 1,000 employees strong, with no plans to hit the brakes anytime soon.

Culture:

At GOTEAM, innovation isn’t just part of the job—it’s the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth isn’t a perk—it’s the norm. And that 85% employee engagement score? It’s proof that we’re not just ahead of the pack—we’re redefining the pack.

Mission:

Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.

Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.

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