Senior EHR Specialist

General Purpose

The primary purpose of your job position is to implement assigned modules of the EHR Platform (PointClickcare) in all the facilities supported by PACS in accordance with current federal and state guidelines as well as in accordance with the facility’s established privacy policies and procedures.

Essential Duties

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these 
are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from 
the position if the work is similar, related, or is an essential function of the position.

Administrative Functions

• Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and
procedures.
• Assist in organizing, planning and directing the EHR-related projects in accordance with set project deadlines.
• Assist the EHR Project Manager and Director of EHR Systems, as required.
• Develop and maintain a good working rapport with other PACS Support team members, as well as other departments in
all the supported facilities, to assure that PCC modules are implemented timely and properly.
• Provide PCC Navigation training and re-training on assigned modules.
• Be fully proficient in assigned PCC Clinical Modules, as necessary.
• Must be flexible with schedule as onsite training is required to be conducted with facilities.
• Audit Assigned modules, as needed.
o Includes audits to support the legal team.
o Includes audits to support facility admission teams for compliance with proper utilization of the
module.
o Includes audits to support facility nursing teams in collaboration with the Regional Director of
Clinical Services, Medical Records Auditor, and Regional RAI Specialist.
• Issue monthly reports covering audit results to the EHR Project Manager, Director of EHR Systems, Legal team,
Clinical Leadership teams and Executive team.
• Will consult with Regional Directors of Clinical Services, Regional RAI Specialists, Regional Directors of Therapy
Services, and Legal team as appropriate.
• Maintain Spreadsheets on facility audit trends for deficient areas and monitors for improvement.
• Alert facility personnel of audit trends and schedule follow-up webinar training, when needed.
• Assist with maintaining Masterfile of all Facility leaders, main contacts and superusers.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly
report suspected or known violations of such disclosure to the Supervisor.
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such 
disclosure to the Supervisor.
• Report any known or suspected unauthorized attempt to access facility’s information system.
• Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this
position.

Personnel Functions

• Report known or suspected incidents of fraud to the Director Of EHR Systems.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected
automatic screensaver activates within established policy guidelines.

Staff Development

• Attend and participate in mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse
Prevention, etc.).
• Attend and participate in workshops, seminars, etc., as approved.

Safety and Sanitation

• Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.

Equipment and Supply Functions

• Report equipment malfunctions or breakdowns to your supervisor as soon as possible.
• Ensure supplies have been replenished in work areas as necessary.
• Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on
breaks, end of workday, etc.

Supervisory Requirements

As a Senior EHR Specialist, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. 

Qualification: Education and/or Experience:

• Must possess, as a minimum, a high school diploma or GED. Must be able to type a  minimum of 45 words per minute and use dictation equipment. A working knowledge  of medical terminology, anatomy and physiology, legal aspects of health information,  coding, indexing, etc., preferred but not required.
• College graduate, preferred. Nursing education, highly preferred. Some college encouraged.
• On-the-job training provided in medical record and health information system 
• procedures.
• Must be knowledgeable of medical terminology.
• Be knowledgeable in computers, data retrieval, input and output functions, etc.