EHR Project Coordinator I

General Purpose

The primary purpose of your job position is to support and coordinate the implementation requirements of the EHR

Platform (PointClickcare) in all the facilities supported by PACS in accordance with current federal and state guidelines as

well as in accordance with the facility’s established privacy policies and procedures.

Essential Duties

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these

are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from

the position if the work is similar, related, or is an essential function of the position.

Administrative Functions

· Orients and trains newly-hired personnel.

· Assists and coordinates with EHR Project plans with facilities, regionals and other outside consultants.

· Maintains and assists with personnel schedule, as needed.

· Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and

procedures.

· Assist in organizing, planning and coordinating the EHR-related projects in accordance with set project deadlines.

· Assist the E.H.R. Helpdesk Manager, as required.

· Develop and maintain a good working rapport with other PACS Support team members, as well as other departments in

all the supported facilities, to assure that PCC modules are implemented timely and properly.

· Provide PCC Navigation training and re-training related to the Superuser Checklist (Password reset, Smartzone, etc.)

· Audit and Update the Facility and Regional Masterfile.

o Includes audits for PCC Remote users.

o Includes audits for AIT’s and Administrators.

o Includes audits for Facility Managers (DON, ADON, DSD, MRD, Activities Director, Social Services

Director, Dietary Supervisor, etc.)

o Includes audits for Registry/Agency Staff Roster.

o Includes audits for Contract Therapy Staff Roster.

o Includes audits for Contract Dietitians and other outside consultants.

· Issue monthly, quarterly and yearly reports covering audit results to the EHR Project Manager, Director of E.H.R. of

Support, and Facility Leadership.

· Maintain Spreadsheets on facility audit trends for deficient areas and monitors for improvement.

· Alert facility personnel of audit trends and schedule follow-up calls, when needed.

· Assist with maintaining Masterfile of all Facility leaders, main contacts and superusers.

· Assist with contacting facilities before a downtime to prepare facility downtime protocol.

· Maintain EHR Platform security.

o Includes adding and removing users in the system.

o Includes auditing security users as scheduled to ensure users will have appropriate access.

· Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly

report suspected or known violations of such disclosure to the Supervisor.

· Agree not to disclose resident’s protected health information and promptly report suspected or known violations of

such disclosure to the Supervisor.

· Report any known or suspected unauthorized attempt to access facility’s information system.

· Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this

position.

Personnel Functions

· Report known or suspected incidents of fraud to the E.H.R. Helpdesk Manager.

· Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established policy guidelines.

Staff Development

· Attend and participate in mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).

· Attend and participate in workshops, seminars, etc., as approved.

Safety and Sanitation

· Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.

Equipment and Supply Functions

· Report equipment malfunctions or breakdowns to your supervisor as soon as possible.

·Ensure supplies have been replenished in work areas as necessary. ·

Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.

Experience /Qualifications

• Must possess, as a minimum, a high school diploma or GED. Must be able to type a minimum of 45 words per minute and use dictation equipment.
• A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required. On-the-job training provided in medical record and health information system procedures.
• Must be knowledgeable of medical terminology. Be knowledgeable in computers, data retrieval, input and output functions, etc.