Offer summary

Qualifications:

Proven experience in US bookkeeping, preferably in the technology or construction sector., Expert-level proficiency in Xero accounting software., In-depth knowledge of US state tax requirements and lodgement processes., Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred..

Key responsabilities:

Manage and maintain accurate financial records using Xero for multiple entities across the US, UK, and Europe.

Process invoices for hardware sales and project services, ensuring timely billing.

Prepare and submit US state activity statements and ensure compliance with regulations.

Generate financial reports to support strategic decision-making and business growth.

Job description

This is a remote position.

Role Name: Finance Assistant

Schedule:

20 hours per week
Monday to Friday, 9 AM to 1 PM Philippines time

Client Timezone: Australian business hours (Melbourne)

Client Overview

Join a cutting-edge construction technology company that’s revolutionizing the industry with innovative facial recognition readers and badge solutions. This rapidly growing business operates internationally, with a presence in the US, UK, and Europe. As they expand their global footprint, they’re seeking a detail-oriented bookkeeper to help manage their complex financial landscape and support their continued growth.

Job Description

As a Part-time Bookkeeper for this dynamic construction technology firm, you’ll play a crucial role in maintaining financial accuracy across multiple international entities. You’ll be at the forefront of managing state-of-the-art accounting systems, handling diverse financial tasks from invoicing cutting-edge hardware to reconciling transactions across borders. This position offers a unique opportunity to gain invaluable experience in international finance within the exciting realm of construction technology. You’ll work remotely, enjoying a flexible schedule while collaborating with a global team and contributing to the company’s expansion in the US, UK, and European markets.

Responsibilities

Manage and maintain accurate financial records using Xero for multiple entities across the US, UK, and Europe (but main preference is US).
Process invoices for innovative hardware sales and ongoing project services, ensuring timely and accurate billing
Handle complex quarterly billing cycles, including reconciliations and reporting
Prepare and submit US state activity statements and lodgements, ensuring compliance with various state regulations
Assist with payroll-related tasks, working with ADP to ensure smooth processing for the growing team
Reconcile transactions across international entities, maintaining a clear financial picture of the global operation
Generate financial reports to support strategic decision-making and business growth
Perform general administrative duties to support the finance function and maximize efficiency

Requirements

Proven experience in US bookkeeping, with a strong preference for technology or construction sector background
Expert-level proficiency in Xero accounting software
In-depth knowledge of US state tax requirements and lodgement processes
Exceptional attention to detail and ability to manage multiple tasks in a fast-paced environment
Outstanding communication skills in English, with the ability to explain complex financial concepts clearly
Self-motivated with the ability to work independently in a remote setting
Flexibility to align with Australian business hours (early morning Philippines time)
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
Familiarity with international accounting practices and multi-currency transactions is a plus
Ability to adapt quickly to new technologies and accounting systems
Strong problem-solving skills and proactive approach to financial management