Offer summary

Qualifications:

Proficient in Google Suite including Docs, Sheets, and Forms., Strong organizational skills and ability to manage multiple tasks effectively., Excellent command of the English language with good business writing/editing skills., Experience with project management and familiarity with tools like WordPress, Canva, and Figma..

Key responsabilities:

Manage Gmail inbox and summarize daily emails for reporting.

Coordinate and confirm meetings, including sending reminders and taking notes.

Handle administrative onboarding tasks and manage internal communications.

Create and manage reports, presentations, and website updates as needed.

Job description

Discover your 100% YOU with MircoSourcing

Position: Executive Assistant

Location: Global One, Eastwood, Libis, QC

Work setup & shift: NigthShift / Work From Home

You'll Have

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
Career Growth: Take advantage of opportunities for continuous learning and career advancement.
Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Job Description

Daily

Gmail inbox Management and summary
Send daily Email Summary (Morning) Report
Answer certain Emails from inbox
Answer company phone calls
Take meeting notes during meetings
Send Meeting Reminders (Real Time) - Send reminders to10 minutes and 5 minutes before the meeting.
Confirm all daily meetings with participants
Make and reschedule ongoing meetings (Google Calendar)
Manage incoming surveys spreadsheet (Excel/Google Sheets)
Project management as needed
Handle admin onboarding of employees (email, software etc)
Manage passwords
Manage internal company meeting communications
File meeting notes into Google Drive
Help with Daily meeting agendas

Ongoing

Manage Website updates and formatting in WordPress
Manage Quarterly surveys (Google Forms)
Screen resumes during recruiting
Post job listings in Indeed, LinkedIn, PPAI and ASI
Create PowerPoint and other presentations in Google Slides, Canva and Figma
Manage company travel arrangements
Create ongoing Netsuite reports
Manage ongoing projects and report on results

Skills/Software

Google Suite: Docs, Sheets, and Forms
Google Drive Management
Gmail
Google Calendar
Adobe
Figma & Canva
Project Management
Excellent Note Taker
Very Organized
Good with Reports and Reporting
Ability to learn new software
Proactive
Good Command of the English language
Personable
Good business writing/editing skills

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/