Offer summary

Qualifications:

Bachelor’s degree in business administration or a related field is preferred but not mandatory., Proven experience as an Executive Administrative Assistant or similar role supporting senior executives., Excellent organizational and time management skills with strong attention to detail., Proficiency in Microsoft Office Suite and outstanding communication skills..

Key responsabilities:

Provide comprehensive administrative support to the executive leadership team, including managing calendars and scheduling appointments.

Act as the primary point of contact for internal and external communications addressed to the executives.

Coordinate travel arrangements and prepare travel itineraries for executives.

Organize and maintain important company documents and assist in preparing reports and presentations.

Job description

Position: Executive Administrator

Work setup & shift: WFH and Night shift

Why join MicroSourcing?

You'll Have

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
Career Growth: Take advantage of opportunities for continuous learning and career advancement.
Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

JOB SUMMARY:

As the Executive Admin at our midsize emblem and label manufacturing company, you will play a crucial role

in supporting the executive leadership team and ensuring the smooth functioning of administrative

operations. You will be responsible for handling a wide range of administrative tasks, coordinating executive

communications, managing schedules, and providing efficient support to enable the executives to focus on

strategic decision-making and driving Lean manufacturing principles throughout the organization. Your

professionalism, organizational skills, and attention to detail will be essential in contributing to the overall

success of the organization.

Essential Duties And Responsibilities

Executive Support

Provide comprehensive administrative support to the executive leadership team, including the CEO,

COO, and other senior executives.

Manage executive calendars, schedule appointments, and arrange meetings
Prepare and distribute meeting agendas, documents, and presentations.

Communication Management

Act as the primary point of contact for internal and external communications addressed to the

executives.

Handle incoming and outgoing correspondence, including emails, phone calls, and other forms of communication.

Travel and Logistics

Coordinate travel arrangements for executives, including flight bookings, hotel accommodation, and ground transportation when necessary
Prepare travel itineraries and ensure all travel-related documents are in order.

Document Management

Organize and maintain important company documents, files, and records.
Assist in preparing reports, memos, and presentations as required.

Meeting Coordination

Arrange and coordinate executive meetings, conferences, and events.
Ensure meeting venues, equipment, and necessary resources are prepared in advance.

Office Management

Oversee general office operations, including managing office supplies and equipment.
Coordinate with vendors and service providers for office maintenance and support.

Confidentiality and Discretion

Handle sensitive and confidential information with the utmost professionalism and discretion.

Cross-Functional Support

Collaborate with other departments and team members to facilitate effective communication and teamwork.
Assist with special projects and initiatives as assigned.

Lean Manufacturing Support

Foster a culture of Lean manufacturing principles by applying them to administrative processes, streamlining operations, and optimizing efficiency.

What You Need

Bachelor’s degree in business administration or a related field is preferred, but not mandatory.
Proven experience as an Executive Administrative Assistant, or similar role supporting senior executives.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy in handling administrative tasks.
Proficiency in using productivity tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Outstanding communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proactive and self-motivated with a problem-solving mindset.
Ability to work independently and as part of a team in a fast-paced environment.
A professional and courteous demeanor when interacting with colleagues, clients, and stakeholders.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/