US Medical Copy Editor

Location: Greater Metropolitan New York Area

Starting date: ASAP

Employment type: Full-time and freelance

What about us?

Dragons Group is an independent creative agency specialised in the digital world with HQs in Barcelona and teams working from the US, UK, Madrid, Germany and Portugal.

We bridge the real world with the digital world through creative solutions.

We are looking for a talented Medical Copy Editor to join our great team and to support one of our global clients, an internationally renowned pharma brand.

Your role as a Medical Copy Editor is to ensure that content is compliant with our clients’ strict medical, legal, and regulatory standards, including those set by the FDA. You will collaborate closely with other teams within the agency to ensure that creative concepts, messaging, and medical claims are properly conveyed with accuracy.

Responsibilities

Copy Editing

• Performs cold reads, word-for-word reads, and correction checks for content
• Proofreads and edits various types of written content, including marketing materials, articles, reports, references, ISIs, etc
• Ensures content accuracy, clarity, consistency, and adherence to style and grammar guidelines and the assigned clients’ MLR guidelines
• Identifies and corrects spelling, punctuation, syntax, and factual errors
• Reviews graphics, captions, and other visual elements to ensure accuracy and consistency
• Fact checks information and verifies sources
• Suggests rewrites, improvements, and alternative wording when necessary
• Reviews completed, referenced documents to ensure passage in the assigned clients’ MLR process
• Stays updated on relevant medical, legal, and regulatory guidelines

Pre- and Post-MLR Review

• Conducts comprehensive reviews against assigned clients’ MLR guidelines
• Uses Veeva PromoMats to mark up comments and move jobs along in the approval process
• Communicates pre- and post-MLR editorial feedback to relevant internal and external stakeholders when necessary
• Reviews changes requested by MLR during the approval phase and verifies that all changes from MLR have been correctly incorporated and final assets reflect what MLR approved
• Conducts final form quality check

Reference Library Management

• Liaises with internal and external stakeholders to intake reference creation requests and confirms creation of references
• Uploads and anchors references in the assigned clients’ reference library (Veeva PromoMats) on time with accuracy based on the clients’ reference process
• Ensures quality and consistency across all references
• Ensures all anchors are placed in a consistent manner
• Regularly reviews the reference library to remove unauthorized uploads and to address duplicate references and/or anchors

Communication, Collaboration and Project Management

• Works closely with internal and external stakeholders to ensure timely and effective communication to address concerns, provide updates, and gathers input for content improvement
• Maintains an organized and efficient workflow and ensures timely delivery of content
• Attends kick-off and review meetings for assigned brands and provides feedback as needed
• Troubleshoots issues independently and pulls in Team Lead for support when necessary
• Adheres to editorial and the assigned clients’ MLR submission process

Requirements

• Bachelor’s degree in English, Journalism, Life Science, or a related field
• Ability to work independently and collaboratively, and a passion for accuracy and quality
• Relevant experience in medical writing/editing and MLR submission
• Minimum 3+ years’ experience in pharma copyediting is required
• Proficiency with Veeva PromoMats is a must
• Strong understanding of FDA pharma marketing guidelines and relevant medical/legal guidelines
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Excellent communication skills
• Ability to work in a fast-paced environment and adapt to changes
• Solution and process oriented
• Understanding of web-based project management and proofing tools is a plus (Wrike, Ziflow, ClickUp, etc)
• Proficient with AMA style and brand guidelines

Languages

• English (native level, mandatory)
• Any other language is a plus

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and inclusive work environment.
• Access to the latest design tools and technologies.
• Regulated working hours and work-life balance
• MacBook and any other pieces of equipment required
• Collaboration with an international, young and dynamic team
• Family friendly company.

At Dragons Group, we are dedicated to creating a workplace that values diversity, equity, and inclusion. We welcome candidates from all backgrounds and strive to build an environment where every individual feels empowered and respected.