Finance Assistant - #34192

This role is exciting because it offers the opportunity to work with diverse and complex payroll solutions, leveraging cutting-edge technology to streamline processes, ensuring accurate and timely payments while gaining in-depth expertise in UK payroll compliance and IR35 regulations, all within a fast-paced, high-impact environment that fosters career growth, professional development, and collaboration with recruiters, employers, and contractors to deliver efficient and compliant payroll services.

Company Profile:

Our client provides comprehensive payroll and compliance solutions tailored to the needs of recruiters, employers, and contractors. Their contractor payroll services ensure a seamless experience with simple remote onboarding, rapid payment processing, automated wage query resolutions, and multilingual support. By leveraging market-leading technology, they enhance efficiency and improve contractor satisfaction and retention. Navigating the complexities of IR35 legislation, they offer clear and accurate assessments to determine the correct employment status of contractors, helping businesses avoid compliance pitfalls.

Overall purpose and responsibilities of the role:

The primary role of a Finance Assistant is to provide crucial support to the finance team by managing key financial operations, particularly in accounts receivable and accounts payable. This involves processing invoices, handling payments, and performing reconciliations to maintain accurate financial records.

In accounts payable, the Finance Assistant ensures that vendor invoices are reviewed, approved, and processed on time, preventing any delays or discrepancies in payments. In accounts receivable, they track incoming payments, follow up on outstanding balances, and help maintain strong client relationships by addressing any billing inquiries or concerns.

Beyond these core responsibilities, the Finance Assistant plays a key role in financial accuracy and compliance by assisting with audits, maintaining organized financial documentation, and supporting month-end and year-end closing processes. Their role is integral to ensuring the smooth financial operations of the company, helping to optimize cash flow management and support overall business efficiency.

Requirements

Duties and Responsibilities:

1. Accounts Receivable Processing:

• Generate and issue accurate and timely sales invoices.
• Monitor outstanding balances and proactively follow up on overdue invoices to ensure prompt payments.
• Ensure proper allocation of cash receipts within the accounting software.
• Maintain up-to-date and accurate records of receivables, payments, and customer accounts.
• Reconcile customer accounts, investigate discrepancies, and resolve them promptly.

2. Accounts Payable Processing:

• Ensure payments are allocated within the accounting software in a timely manner.
• Monitor and follow up on advances, overpayments, and payment discrepancies consistently.
• Ensure timely processing of supplier invoices to support cash flow management.

3. Client Relationship Management:

• Assist customers with inquiries regarding invoices and payments professionally and promptly.
• Build positive client relationships through exceptional service.

4. Compliance and Financial Accuracy:

• Ensure adherence to financial procedures and regulations.
• Support month-end and year-end financial processes, including key control account reconciliations.
• Maintain accurate records to aid audits and ensure reliable financial reporting.

5. Reporting and Collaboration:

• Prepare accounts receivable and payable reports for internal finance use and senior management.
• Contribute to aged debt analysis.
• Work collaboratively with the finance team and other departments to support smooth financial operations.

Qualifications:

• Financial Accuracy and Attention to Detail: Ensure precise data entry, invoice accuracy and resolve discrepancies effectively.
• Invoice and Billing Management: Support the preparation and issuance of invoices, as well as proactive payment follow-ups.
• Client Relationship Management: Provide professional and courteous support to clients to ensure satisfaction and maintain strong relationships.
• Time Management and Prioritization: Handle tasks efficiently to meet deadlines and prioritize urgent queries and responsibilities.
• Digital Tool Proficiency: Utilize financial software, Microsoft Excel, and other tools to enhance accuracy and streamline operations.
• Communication Skills: Strong verbal and written communication for engaging with clients and internal teams.
• Problem-Solving: Ability to identify issues and resolve discrepancies effectively.
• Adaptability: Willingness to learn and contribute to process improvements within the finance team