Finance / Admin

UTAC is a market-leading international group in digital & sustainable mobility, customisable testing solutions, customisable testing systems, vehicle engineering, homologation, regulatory advice & expertise, certification, training, corporate events and classic & sportscars festivals.

The Group provides services and systems to customers in the various sectors: mobility, transport, tyre, petrochemical, agriculture and defence industries. UTAC operates test centres and laboratories in France (including the official Euro NCAP facility), the UK, USA, Finland, Morocco, and Germany; it has subsidiaries in China, Korea and Japan. UTAC employs around 1300 people across its various locations.

As a group we share a strong and clear vision to deliver safe and efficient solutions and systems to our customers. We are proud and confident in our heritage, our capabilities and our people and believe that by creating a culture where individuals feel they can make a difference and enjoy coming to work, we can deliver the best possible service to our customers.

Our core values of Expertise, Innovation and Integrity provide a clear daily guide to how we work together safely, as one team, helping each other to succeed.

About Us: Join our team at UTAC Italy S.r.l., a leading automotive inspection body accredited under ISO 17020. We are dedicated to maintaining the highest standards of service and excellence in the automotive industry. Our committed team works tirelessly to ensure quality and precision, fostering a professional environment where innovation and efficiency thrive.

Purpose of the Role: The Finance / Admin Specialist is integral to supporting both the operational and financial aspects of our inspection processes. This role demands close collaboration with the Technical Manager and Operations Managers, ensuring our business operates smoothly and aligns with our strategic objectives.

Key Responsibilities:

• Commercial Assistance: Assist in preparing and managing commercial proposals, communicating with clients, and supporting the operational management of work orders to ensure their timely and accurate execution.
• Administration and Accounting: Manage day-to-day financial tasks including invoicing, accruals, and financial reporting, while maintaining compliance with ISO 17020 and our internal policies.
• Quality Management System Compliance: Ensure all activities adhere to our Quality Management System (QMS), update and maintain QMS records relevant to administrative and financial operations.

Education: Higher diploma or university degree (first or second level).

Experience: No prior professional experience required; comprehensive training will be provided.

Skills:

• Proficient in English.
• Proficiency in French is highly preferred.
• Basic understanding of financial management and accounting software (considered a plus, not required).
• Knowledge of ISO 17020 standards is beneficial but not essential.
• Advanced proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong organizational and planning skills, with the ability to manage multiple tasks efficiently.
• Excellent documentation and record-keeping abilities.

Personal Attributes: Exceptional communication and interpersonal skills, adept at problem-solving and conflict resolution, meticulous attention to detail, and a proactive approach to identifying and implementing process improvements.

For you, as a potential UTAC team member, we believe that the international and diverse nature of our business combined with the passion, energy and friendliness of our people create a great place to work. UTAC is proud to be an equal opportunities employer, valuing inclusion and supporting our people to be themselves and at their very best.

By joining us you will gain access to a broad range of learning relevant to your role and personal development, as well as exposure to leading technologies and expertise.

Our reward and benefit programmes are designed to support our people with competitive and locally tailored packages combined with support for individual health and wellbeing both inside and outside of work.

Learn more about UTAC and what and how we do what we do at www.utac.com