Offer summary

Qualifications:

Proven experience with CRM systems, particularly Hubspot., Exceptional organizational skills and ability to manage multiple tasks., Strong written and verbal communication abilities with attention to detail., Basic web editing skills and familiarity with content management systems..

Key responsabilities:

Manage and optimize the company’s Hubspot CRM for accurate client interactions.

Follow up on open quotes and nurture opportunities in the sales pipeline.

Coordinate logistics for trade shows and conferences, including promotional materials.

Assist in organizing meetings and support various administrative tasks for the sales and marketing team.

Job description

This is a remote position.

Schedule:

Part-time 11 AM to 3 PM Monday to Friday

Client Timezone: Eastern Time (ET)

Client Overview

Join a cutting-edge pharmaceutical R&D company that’s revolutionizing the drug development process. This innovative firm specializes in taking groundbreaking drug concepts from initial formulation through to FDA approval, offering a comprehensive suite of services that includes drug testing, clinical trials management, and regulatory submission expertise. As a key player in the pharmaceutical industry, our client is dedicated to bringing life-changing medications to market efficiently and effectively.

Job Description

We’re seeking a detail-oriented and proactive Virtual Assistant to support our client’s expanding sales and marketing efforts. In this role, you’ll be at the forefront of customer relationship management, playing a crucial part in streamlining communication with prospects and clients. Your organizational skills will directly contribute to the company’s growth as they continue to innovate in the pharmaceutical R&D space. This position offers a unique opportunity to gain insights into the drug development industry while honing your skills in CRM management, event coordination, and digital marketing support.

Responsibilities

Manage and optimize the company’s Hubspot CRM, ensuring all contact information and client interactions are accurately recorded and up-to-date
Proactively follow up on open quotes and nurture ongoing opportunities within the sales pipeline
Coordinate logistics for industry trade shows and conferences, including liaising with designers for eye-catching promotional materials
Perform minor website updates to keep the company’s online presence fresh and informative
Craft and send engaging follow-up emails to prospects and clients, maintaining a professional tone aligned with the pharmaceutical industry
Assist in organizing and scheduling key meetings and appointments for the sales and marketing team
Support various administrative tasks to enhance the efficiency of the sales and marketing department
Potential to expand role into social media management and content creation for platforms like LinkedIn and Facebook

Requirements

Proven experience with CRM systems, particularly Hubspot
Exceptional organizational skills with a talent for juggling multiple tasks and priorities
Strong written and verbal communication abilities, with a keen eye for detail
Basic web editing skills and familiarity with content management systems
Proficiency with VOIP phone systems is a plus
Self-motivated with the ability to work independently in a remote setting
Adaptable and quick to learn new processes and technologies
Interest in or basic understanding of the pharmaceutical industry is beneficial
Availability to work during Eastern Time business hours (9 AM to 6 PM ET)
Comfortable with the potential to transition from part-time to full-time based on performance and business needs