General Admin Assistant - Invoicing (Quickbooks)

About the client: Our client is passionate about providing fresh, custom-mixed concrete tailored to the specific needs of their clients. Their dedication to quality and service has made them a trusted name in the concrete industry.

Position Overview: We are seeking a detail-oriented and organized General Admin Assistant - Invoicing. The ideal candidate will have excellent communication skills, be proficient in administrative tasks, and have a proactive approach to supporting our daily operations.

Key Responsibilities:

• Answer and direct phone calls in a professional manner.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare, send, and manage invoices.
• Maintain and update company databases, including data entry and data tracking.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Handle sensitive information in a confidential manner.
• Provide general support to visitors and respond to client inquiries.
• Perform other administrative duties as required.

Requirements

• Proven experience as an administrative assistant or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment.
• Proficiency in Quickbooks.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus.

Preferred:

• Experience in the construction or concrete industry.

Benefits

• Client Relationship: You will be directly working with the client. This means you will communicate with the client, provide services, and address client-related matters independently.
• Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
• Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard.

Salary: $800 - $1000

Schedule: EST