Program Manager

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Job Type:

Institution Name:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

Department's Website:

Summary of Job Duties:

Qualifications:

Minimum Qualifications:

• High School plus 8 years of experience related to research administration  or project/program management experience OR Associate's Degree PLUS 6 years of experience related to research administration or project/program management experience

• CRS certification or obtain certification within 2 years of hire, Grants Management certification or obtain certification within 2 years of hire.

Knowledge, Skills & Abilities:

• Ability to prepare reports
• Effective oral, written, and interpersonal communication skills.
• Strong customer service orientation.
• Ability to effectively manage multiple competing priorities and deadlines\
• Learn and utilize various computer programs
• Be proficient in Microsoft Office

Preferred Qualifications:

• Bachelor's Degree PLUS four (4) years of project/program management experience
• Working knowledge of Workday system and Arkansas state procurement regulations
• Working knowledge of other UAMS applications
• Knowledge of NIH grant policies

Additional Information:

Responsibilities:

Procurement

• Process annual and daily purchase orders for the research center.
• Maintain detailed records of the status of all orders and keep faculty and staff informed of any issues, concerns, or updates.
• Coordinate the delivery of items, reconcile orders, and close out purchase orders accurately, including appropriate invoicing.
• Educate CMIC faculty and staff on procurement policies and procedures, advise on procurement and maintenance needs, and research information on products and services to secure quotes.
• Ensure annual contracts remain up to date and assist with grant reconciliation and closure related to procurement items.

Administrative Support

• Assist research administration with tracking productivity metrics and compiling data for annual reports.
• Coordinate travel arrangements for UAMS employees and external parties (e.g., workshop attendees, external advisory committees).
• Handle other center-related administrative duties as assigned.

Financial Oversight

• Monitor expense reports, track invoices and payments, and assist with annual financial closeouts.
• Provide basic financial oversight for the research center, ensuring accurate tracking of expenditures and budgets.
• Inventory and Facility Management
• Manage center inventory, oversee the annual inventory reconciliation process, and coordinate the disposal of items that are no longer needed or operable.
• Coordinate and resolve facility-related concerns for the CMIC by working with Campus Operations and outside vendors.

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: