Accounts Payable Supervisor

Overview:

We are seeking an exceptional Accounts Payable Supervisor in our Corporate office in Boca Raton, Florida. The position offers the option of either working full-time in our office or a hybrid work from home schedule after training. The Accounts Payable Supervisor plays an integral role overseeing a multi-national firm and its subsidiaries Accounts Payable day-to-day performance by delegating duties, and ensuring daily assignments are completed in a timely and efficient manner by direct reports. This position reports to the Accounts Payable Manager. Some of the key components of this position are:

• Providing team leadership to ensure payable transactions are completed in accordance with U.S. GAAP, governmental regulatory compliance, and Geosyntec Corporate Accounting policies relating to the full scope of a Source to Pay (S2P) system module.
• Supporting the Accounts Payable Manager in communicating and implementing company policy and procedures.
• Directing and monitoring workflow on invoices, overseeing payments, and working with various departments to resolve processing issues.
• Working on special projects to keep leveraging the payment platform and process improvement initiatives.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Managing and directing the activities of the Accounts Payable Team including assignment of responsibilities, staff development, performance evaluations, and ensuring the accuracy, completeness, and timeliness of the recording of the related financial transactions including, but not limited to:

• Ensuring all financial control system transactions and adjustments are recorded which are necessary to properly record financial transactions in accordance with Company policies and procedures, including the allocation of project revenues, project costs, and overhead expenses between projects and departments.
• Monitoring tasks related to the processing of invoices and payments to vendors and expense reimbursements to employees.
• Executing and analyzing various process control reports to ensure desired results from system such as implemented business rules and validations.
• Assisting with managing the Company credit card programs.
• Resolving positive pay exception notification from banks in a timely manner.
• Placing stop-payment on checks with banks and executing void payments and or vouchers in the Company payment system.
• Managing and reconciling payments.
• Serving as main point of contact for reconciliation and resolution of complicated issues.
• Investigating functional errors such as payment term inaccuracy or invoice processing errors that are occurring in the vendor setup and payable process in the payment system cycle:
• Identifying the root cause and resolving with the respective cross-functional teams.
• Updating procedures, work instructions, and training to ensure process errors are corrected and continual improvements are made.
• Ensuring that the Team meets or exceeds the established KPIs by providing regular feedback.
• Building and managing a high-performing Team through effective new hire orientation, training, clear job expectations, regular feedback, and guidance to support their personal and professional growth.
• Acting as a backup in all AP functions while maintaining a segregation of duties.
• Leading process improvement to improve controls and maximize efficiencies.
• Building solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers.
• Communicating and escalating issues of non-compliance or concern to the upper management team.
• Responsibility for the 1099 reporting process.
• Providing guidance and counsel to senior management on accounts payable initiatives.
• Assisting with special assignments and other duties as assigned

• Associate’s degree with a major in business administration or accounting and seven (7) years of progressively responsible experience in accounts payable. (required)
• Bachelor’s degree from an accredited college in accounting, finance, or related discipline. (preferred)
• Minimum of three (3) years’ experience in a supervisory role or any equivalent combination of experience and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position. (required)
• Certification in Accounts Payable inclusive of 1099 reporting or the ability to attain within 12 months of hire. (required)
• Knowledge and understanding of project costing, accounting principles and procedures, general ledger, financial reporting, financial controls, internal audit procedures, and 1099 reporting and requirements and applicable federal and state rules and regulations. (required).
• Strong leadership and management skills, including the ability to motivate and coach team members, delegate tasks, and resolve conflicts. (required)
• Ability to author policies and procedures, reports, business correspondence, etc. that is well written and organized, clearly presented, and focused on the subject at hand. (required)
• Ability to create and deliver effective internal presentations in subject matter that correspond with the audience’s level of understanding. (required).
• Experience using Microsoft Office including Excel (VLOOKUP and Pivot Tables) and PowerPoint, and other accounting and payment software. (required).
• Excellent written and verbal communication skills. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

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