Corporate Purchasing Card Administrator

Overview:

Are you ready to be part of the extraordinary future of technical education? Do you thrive in a dynamic, innovative environment where you can make a tangible impact? If so, we want YOU to join our team as the Corporate Purchasing Card Administrator!

The Corporate Purchasing Card Administrator is responsible for managing and overseeing the purchasing card program within the organization. The administrator issues and tracks purchasing cards (p-cards), ensures compliance with purchasing policies and procedures, and provides training and support to cardholders. The administrator partners with stakeholders to streamline card issuance, maintenance, expense reporting processes and maintenance of accurate records. This position compiles reports and provides analysis and insights on purchasing patterns. Strong organizational, communication, and analytical skills are essential for success in this role.

What We Offer:

• $70,000-$80,000/year depending on experience

• Medical/Dental/Vision/Life Ins/Company paid STD & LTD Ins

• 401K, Paid Holidays, Paid Time Off

• Work is performed remotely  

Principal Accountabilities & Deliverables

Platform Administration

• Primary administrator of the organization’s expense management platform (Concur)
• Modify, create, suspend, or cancel cards and user accounts as needed
• Receive and respond to helpdesk requests, issues, or questions related to cardholder or expense users

Program Management

• Manage the Pcard program
• Collect enrollment data, process the setup of new cards and create new 'out of pocket' users as requested

Training and Support

• Train cardholders and 'out of pocket' users on various processes, procedures, and Concur expense management system
• Collaborate with stakeholders to develop and maintain training collateral

Reporting and Analysis

• Create and distribute regular reports on purchasing metrics
• Analyze purchasing data (volume, frequency, comparative products, etc.)
• Identify trends and insights

Compliance and Policy Management

• Monitor compliance with company purchasing and travel policies
• Participate in policy update processes
• Enable and enforce appropriate controls and audit rules
• Submit periodic close reports to accounting
• Perform SOX control processes and complete periodic audit reviews

Education / Experience

• HS Diploma / GED (required)
• Bachelor's degree in a related business, purchasing, or accounting field (highly preferred)
• Minimum four (4) years’ experience in purchasing/travel card administration functions (required)
• Experience in credit card services or commercial card programs (preferred)
• SAP Concur Expense Management software experience (preferred)
• Experience with card payment systems, transaction processing, and related SOX regulations (preferred)

Communication and Interpersonal Skills

• Present ideas in a clear and compelling manner, both verbally and in written format
• Intermediate level presentation and training facilitation skills
• Exceptional listening and conflict resolution skills
• Actively look for ways to assist with employee's needs

Organizational Skills

• Managing multiple cardholders, transactions, and deadlines requires strong organizational abilities
• Drive, and be accountable for, results in a fast-paced environment

Technical Proficiency

• Intermediate level proficiency with productivity software (MS Office), expense management software (SAP Concur), and other enterprise-level software
• Ability to apply software support and troubleshooting methodologies

Analytical and Problem-Solving Skills

• Understand the implications of new information for both current and future problem-solving and decision-making
• Ability to identify problems, propose solutions, and resolve issues in a timely and effective manner

Knowledge of Policies and Procedures

• Familiarity with procurement policies, legal requirements, and organizational guidelines related to purchasing and p-card usage